HR Administrative Assistant - Bilingual

Job:  ADMN-Administrative Assistant - Lawncare Recurring (Operations)   We are looking for someone who truly enjoys helping to support the business. If you get energized and motivated about partnering with operations teams and interacting with people, this may be the job for you! If you describe yourself as organized and eager to learn with a desire to support your team, we want to hear from you! As an Administrative Assistant you will provide essential administrative and clerical support to help ensure the efficient day-to-day operations of the branch. This role supports managers, field teams, and office staff by coordinating information, maintaining accurate records, and assisting with customer, vendor, and internal communications. The ideal candidate is organized, dependable, and comfortable working in a fast-paced, service-oriented environment.   Responsibilities: * Provide general administrative support to operations and office teams, including filing, data entry, document preparation, and correspondence. * Answer and route incoming phone calls, emails, and inquiries in a professional and timely manner. * Maintain accurate records related to customers, vendors, employees, and service activities. * Assist with scheduling, work orders, service requests, and coordination with field crews. * Support basic accounting and administrative tasks, such as invoice preparation, purchase order processing, and expense tracking. * Coordinate and distribute internal communications and assist with reporting as needed. * Maintain organized electronic and physical filing systems in accordance with company standards. * Support compliance efforts by assisting with documentation related to safety, licensing, and regulatory requirements. * Perform additional clerical and administrative duties as assigned. * Facilitate the uniform order request process at the branch level * Greet all incoming visitors and manage walk in applicant traffic * Performing other tasks as assigned   Requirements: * High school diploma or equivalent required. * 1–3 years of administrative or clerical experience in an office or operational environment. * Strong organizational skills with the ability to manage multiple tasks and priorities. * Proficiency in Microsoft Office (Word, Excel, Outlook) and basic office equipment. * Attention to detail and accuracy in data entry and documentation. * Strong written and verbal communication skills. * Ability to work independently and collaboratively in a team environment.   Preferred Skills & Experience: * Experience working in landscaping, construction, facilities services, or a similar field-based industry. * Familiarity with scheduling, invoicing support, or customer service functions. * Experience supporting managers or field operations teams. * Basic knowledge of accounting, payroll, or HR administrative processes. * Bilingual (English/Spanish) a plus. * Strong customer service mindset and problem-solving skills. * Acumatica experience is a plus!   Benefits: The well-being of our team members is important to us, and we want to ensure that you feel supported in your growth. Our benefits offerings include the following: * Medical, Dental and Vision insurance * Ancillary insurance benefits * 401k with employer match * Paid time off * Paid holidays * Weekly pay * Ongoing training * Career advancement opportunities   About Us: Here at Down to Earth, we pride ourselves in our commitment to our team and the communities we support.  With over 1,200 employees spanning across 12 locations, we provide premium commercial landscape development, maintenance, and enhancement services serving multiple regions across Florida.    We are invested in shaping the future of the green industry by focusing on community, continuous improvement, and quality every time.  We approach each project with the same business strategy and principles that have made us successful for 30 years: surround yourself with team members that care and offer services that exceed client expectations. We strive to build long-term relationships by exemplifying value through superior work.   Come and experience the Down to Earth difference!  Join our team and work alongside Florida’s best landscape and irrigation professionals.  We offer the perfect place to work, learn, and grow. Learn more by visiting our website at www.dtelandscape.com [http://www.dtelandscape.com].   Down To Earth is proud to be an Equal Employment Opportunity employer. We strive to recruit, develop, and retain top candidates by providing an engaging culture and opportunities to grow and develop. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, status as an individual with a disability, or any other characteristic protected by applicable law.

Description Position at Seaboard Marine Long-term employment with opportunities for growth. Discover more about our organization, culture, and employee benefits by visiting this page. Explore life at Seaboard Marine: https://explore.seaboardmarine.com/pomrecruitment We offer excellent benefits from day one, including: 401(K) Retirement Saving Plan w/ Employer Match Medical, Dental & Vision insurance Tuition Reimbursement Life Insurance Supplemental Medical Coverage Paid Time Off Parental Leave Paid Holidays Employee Assistance Program Flexible Spending Accounts POSITION SUMMARY: This position is responsible for performing a variety of Human Resources functions with an emphasis on benefits. This position also assists with performance management and employee relations. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. GEOGRAPHIC REGION: Please note applicants out of the geographic region for position applied will not be considered. QUALIFICATIONS: Required One (1) year of current work experience working in a Human Resources Department or a minimum of one (1) year of current work experience in an administrative role with a bachelor’s degree in Human Resources, Business Administration, or a related field such as Organizational Psychology . Working knowledge of employment laws, guidelines, and other applicable local, State, and Federal laws with the ability to apply this knowledge to employee relations decisions. Ability to successfully prepare employee documentation, to include disciplinary actions and performance appraisals, within the first three months of employment upon completion of on-the-job training. Demonstrated ability to foster positive employee engagement and partner with management to drive HR and Business initiatives. Intermediate skills in programs such as MS Word, Excel, and Outlook . (Able to learn and work with IF statements, VLOOKUP’s, conditional formatting, and pivot tables). Intermediate to advanced written and verbal communication skills in English and Spanish to communicate at different levels throughout the organization and with exterior organizations, candidates, etc. Possess organizational and time management skills with ability to prioritize and be detail oriented. Ability to work independently with limited supervision, multitask and possess strong initiative. Ability to establish and maintain effective working relationships with customers, vendors and fellow employees. Ability to think logically, establish and follow procedures, instructions and make sound decisions. Ability to exercise independent judgment within established systems and procedures. Ability to work extended hours, holidays, and/or weekends as needed. Must be able to obtain a TWIC card within 30 days of employment. Preferred Prior experience responding to employee benefits inquiries. Prior experience in drafting and reviewing performance appraisals. Possess active HR Certification (PHR, SPHR, SHRM-CP, SHRM- SCP). DUTIES AND RESPONSIBILITIES: Primary Assists employees with health and wellness benefits program which includes health, dental, vision, FMLA, short and long term disability, 401k plan, among others. Assists with the Leave of Absence and Workers Compensation program administration. Coordinates and/or conducts employee-relations activities and programs, including but not limited to interpretation of policies, new employee orientation, employee engagement, and employee recognition programs and events. Conducts stay and exit interviews, communicates findings to management. Assists with the performance appraisal process: orientation and year-end performance evaluations. Coordinates and conducts training sessions to meet compliance requirements. Audits and maintains bulletin boards for compliance and other HR postings. Stays abreast of changes in applicable employment laws. Secondary Perform other related duties, special projects, and HR initiatives as assigned in support of departmental and organizational objectives. PHYSICAL REQUIREMENTS: While performing the duties of this job, the employee is regularly required to sit and use his/her fingers. The employee frequently is required to talk and/or hear. The employee is interchangeably required to sit, stand, and walk. The employee must occasionally lift and/or move up to 10 pounds. Ability to communicate (read and write) effectively in a business environment. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. SAFETY REQUIREMENTS: Report safety hazards. Immediately report incidents involving injury, illness, or property damage. Wear protective PPE (Personal Protective Equipment) as instructed or necessary. Comply with all company safety policies, procedures, and rules. Refuse any unsafe task or operation. Participate in safety meetings and training. Be constantly aware of their personal safety and that of their coworkers. SUPERVISION RECEIVED AND EXERCISED: Receives direct supervision from the Human Resources Assistant Manager and indirectly reports to the Human Resources Director. Does not exercise supervision over any other position but may request assistance from the department’s administrative staff. CONDITIONS: Work is performed primarily in a temperature-controlled office environment with moderate noise levels due to routine phone and in-person interactions. The role also requires periodic work outdoors while visiting terminal operations, involving exposure to varying weather conditions such as heat, rain, wind, dust, and industrial fumes. DISCLAIMER: We are an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other protected characteristic as outlined by federal, state, or local laws. If an applicant with a disability is unable or limited in their ability to use or access our online application center as a result of their disability, they can request reasonable accommodations by sending an email to [email protected] The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.