Executive Assistant

OUR MISSION To become the car-changing destination of choice. By combining technology, media and deep automotive expertise, we've turned how people buy, sell, advertise and lease cars on its head. What started as a simple reviews site is now one of the largest online car-changing destinations in Europe. Last year alone we grew over 50% with nearly £3bn worth of cars bought on site, while £1.8bn of cars were listed for sale through our Sell My Car service. In 2024 we went big and acquired Autovia - creators of AutoExpress and Evo magazines - doubling our audience overnight. Together we now have one of the biggest YouTube channels in the world with almost 10m subscribers and over 1.1 billion annual views, while we sell 1.2 million print copies of our magazines and have an annual web content reach over 350million. And we’re a long way from done! THE ROLE You'll be embedded in our Technology function working alongside our CTO with a dedicated portion of your time working with our incoming CPO giving you genuine visibility across both Tech and People at the most senior level.   WHAT YOU'LL BE DOING * Calendar wizardry: Skilfully oversee the CTO & CPO’s schedules, ensuring comprehensive awareness of upcoming commitments, including meetings, interactions, and presentations. * Stakeholder Engagement: Serve as the primary point of contact for internal and external stakeholders, efficiently managing enquiries and ensuring that matters concerning the execs receive appropriate attention. * Project Coordination: Coordinate and follow up on various projects and initiatives led by the relevant Executive. * Proactive Problem-Solving: Anticipate the Executive's needs, streamline processes, and provide solutions in advance of issues arising. * Attention to Detail: Demonstrate unwavering precision, upholding the highest standards of accuracy and quality in all responsibilities. * Responsive: Quickly and accurately * Confidentiality: Handle confidential information with discretion, maintaining a high level of trust and integrity. * Administrative Excellence: Execute a wide array of administrative tasks, from crafting and refining presentations to managing documents, schedules, inbox management and communications. * Expense Management: oversee and track the expenses and reimbursement requests. * Meeting Coordination: Prepare comprehensive meeting agendas, materials, and presentations. * End-to-end meeting preparation for high-impact and complex engagements, anticipating information requirements, ensuring clear outcomes, and managing follow-up actions. * A strong project ethos, being able to manage a number of work-streams including tracking milestones, sharing progress updates, and facilitating communication between teams. WHAT YOU'LL NEED * We are seeking an individual who is inherently self-motivated and possesses a strong solutions-oriented mindset. Your track record should reflect experience in effectively engaging with C-level executives. In addition, you should excel in managing workloads and adeptly prioritising tasks, even within the demanding constraints of a fast-paced, deadline-driven environment. * Thrives on multitasking: you can deftly spin multiple plates to give the Executive’s space to focus on big-picture stuff and keep the business humming. * Unapologetically curious: you will always want to build a deeper understanding of what makes our business tick * Several years’ experience as an Executive Assistant. Ideally in the high growth scale up tech space, reporting directly to C-level, understanding of Technology and People is a bonus * Tech Savvy: Proficiency in office software tools (e.g. Google Suite) and familiarity with productivity and scheduling software. * Strong use of AI and the willingness to learn about such tools and products is a must. * Outstanding organisational and time management skills including quick response times * Exceptional written and verbal communication skills, including the ability to draft professional correspondence and emails on behalf of the Executives. * You stay composed when the pressure is on and carry yourself with professionalism and integrity. * You communicate with clarity and precision * You're comfortable in the room with senior leaders and know how to manage relationships at the highest levels * When problems land on your desk, you diagnose fast and move to solutions * You bring energy and optimism to the team, even when things are hard * You bounce back from setbacks, learn from them, and keep moving forward WHAT’S IN IT FOR YOU * Hybrid working * Competitive salary to fund that dream holiday to Bali * Matched pension contributions for a peaceful retirement * Share options - when we thrive, so do you! * Vitality Private Healthcare, for peace of mind, plus eyecare vouchers * Life Assurance for (even more) peace of mind * Monthly coaching sessions with Spill - our mental wellbeing partner * Enhanced holiday package, plus Bank Holidays * 28 days annual leave * 1 day for your wedding * 1 day off when you move house - because moving is hard enough without work! * For your third year anniversary, get 30 days of annual leave per year * For your tenth year anniversary, get 35 days of annual leave per year * Option to buy 3 extra days of holiday per year * Work from abroad for a month * Inclusive parental, partner and shared parental leave, fertility treatment and pregnancy loss policies * Bubble childcare support and discounted nanny fees for little ones * The latest tech (Macbook or Surface) to power your gif-sending talents * Up to £500/€550 home office allowance for that massage chair you’ve been talking about * Generous learning and development budget to help you master your craft * Regular social events: tech lunches, coffee with the exec sessions, lunch 8 learns, book clubs, social events/anything else you pester us for * Refer a friend, get paid. Repeat for infinite money Diversity and inclusion is an integral part of our culture. We know that diverse teams are strong teams, so we welcome those with alternative identities, backgrounds, and experiences to apply for this position. We make recruiting decisions based on experience, skills and potential, so all our applicants are treated fairly and equally.

Weekly office requirement: 3 days per week Employment type: Permanent Seniority level: Mid-senior Language: All stages of the recruitment process will be conducted in English At GWI we're always looking for extraordinary people who thrive on making an extraordinary impact. Right now we're looking for an Executive Assistant to play a key role in our Business Assistance team in London. If that's you, and making a difference gets you out of bed in the morning, keep reading. It could be the start of something, well, extraordinary. SOUNDS GREAT, WHAT WILL I BE DOING? 🤔 As our Executive Assistant you'll be the engine that keeps our Executive Team moving. You'll provide high-quality, proactive support to three senior leaders — helping them stay focused, organised, and ahead of the curve. This isn't a heads-down admin role; it's a high-trust, high-impact position at the centre of a fast-moving, data-driven business. You'll serve as the primary point of contact for all matters pertaining to the Executive Team, from highly confidential communications to forward planning, travel, and events. You'll work closely with our existing EA team in a collaborative, autonomous environment where your ideas and initiative are genuinely encouraged. A few things you'll be responsible for: 👉 Diary management and gatekeeping for the Executive Team — prioritising, protecting, and structuring their time so they can focus on what matters most 👉 Managing all business travel logistics, including visas, itineraries, and expenses 👉 Serving as the primary point of contact for internal and external communications on behalf of the Executive Team, including sensitive and confidential matters 👉 Supporting the circulation of board and leadership packs and ensuring actions are followed up 👉 Organising meetings, off-sites, lunches, dinners, and office events — from logistics to hospitality 👉 Supporting the smooth running of the UK office, including onboarding of senior hires and assisting during large exec-facing events It's also fun; shaking things up is what working for GWI is all about. You'll need to be flexible, comfortable with continuous change, and working in a high-tempo environment.   WHAT DO I NEED TO BRING WITH ME? 🧳 You'll need to be able to demonstrate the core skills this role requires. You don't have to tick all the boxes right away; the important thing is that you're willing to learn. Here's what the team will be looking for in you: 👉 Proven EA experience (ideally in  tech, SaaS, or growth companies) supporting C-suite leaders, with the instincts and trust needed to work at this level. 👉 High proficiency in Google Suite and Microsoft packages 👉 Able to move with speed, clarity, and intention in a fast-changing and uncertain environment. An ability to spot what matters quickly, make informed decisions, and pivot and adapt without losing momentum 👉 Excellent attention to detail with an ability to deliver accurate, high-quality work that others can rely on by checking the facts, thinking through the impact, and getting the details right the first time.  👉 Excellent communication skills with an ability to share information and ideas clearly, succinctly, and in the right way for a senior audience, while listening properly, asking good questions, and creating space for others to contribute. Also able to handle sensitive information confidentially and professionally. 👉 Strong problem-solving skills with an ability to identify challenges, understands their root causes and develops practical, effective solutions.  👉 Collaborates with AI effectively, ethically, and safely, using it as a thinking partner woven into how we work and solve problems, without losing sight of human judgement, while staying curious about its evolving capabilities and limits. Equally important is attitude. We want people who think big (to make an impact), ask why (to find a better way), and show respect (to everyone, at every level, all the time). Those are our values, and they're a big part of what we're looking for in you.   WHY JOIN US * A pivotal moment to join GWI — we have an exciting opportunity ahead and you'll be right at the centre of it, working directly with our Executive Team to help them achieve big goals * Real autonomy and impact from day one — you'll have the space to shape this role, implement new processes, and bring fresh ideas. We don't micromanage; we trust you to own it * A brilliant team to work with — collaborative, supportive, and genuinely fun. You'll be joining an EA team that has each other's backs * A role that grows with you — as GWI grows, so does the scope of this position. It's a great place to build a long-term career in executive support WHAT WE OFFER 🧘 At GWI, you’ll find meaningful work, visible impact, and a culture that empowers you to do your best. Our package includes: * Time to recharge – 25 days’ annual leave, plus office closures over the holidays. * Health & wellbeing – Health cash plan, enhanced family benefits, carer days, and mental health support. * Financial benefits – Competitive salary, 4% pension matching, and recognition programs that celebrate success. * Flexibility & balance – Flexitime, early Friday finishes, hybrid and remote options, plus a “work from home” budget. * Career growth – Accredited learning, leadership development, and global career mobility. * Community & impact – DE&I initiatives, volunteering opportunities, donation matching, and payroll giving. Put all that together and GWI is the friendliest, most fulfilling place any of us has ever worked.   DIVERSITY, EQUITY & INCLUSION 🫶 Diversity is fundamental to who we are—both as a data company and as a workplace. Our data reflects global realities, and so must our teams. We strive to ensure our workforce is as diverse and inclusive as the insights we provide to our clients. As a Disability Confident employer, we welcome applications from disabled candidates and are committed to providing all necessary adjustments during the hiring process. We also actively encourage applications from underrepresented and marginalized communities. At GWI, you will find a place where you can contribute meaningfully, grow professionally, and belong fully.   #li-hybrid #LI-LV1