Inside Sales Representative

Responsibilities: Quotations and Order Processing: •    Prepare and enter quotations, sales orders, and purchase orders for products and services. •    Work closely with the Outside Sales team, valve, gasket, and pump shops to ensure accurate and timely order processing. Customer Communication: •    Answer incoming calls, respond to emails, and address customer inquiries, concerns, and complaints in a timely manner. •    Build effective relationships and trust with customers through active listening and understanding of their needs. Order Follow-up and Coordination: •    Follow up and expedite customer orders as needed, ensuring customer satisfaction. •    Collaborate with vendors on purchase orders, maintaining effective communication channels. Record Keeping: •    Maintain both digital and physical files accurately to ensure easy retrieval of information. •    Provide backup support for other Inside Sales representatives during their absence.   Training and Additional Duties: •    Complete required training to gain knowledge of the company's product lines. •    Perform other related duties as assigned by management. Punctuality and Attendance: •    Be punctual with a strong attendance record. Qualifications: •    Minimum of 3 years of industry experience is preferred. •    High School Diploma or equivalent. •    Self-motivated and a self-starter with excellent communication, time management, and organizational skills. •    Strong basic math skills, high attention to detail, and the ability to multitask. •    Good computer skills, including proficiency in Microsoft Office. •    General office functions knowledge and a typing speed of at least 35 words per minute.

Position Summary The Inside Sales Representative provides day-to-day sales support and customer service for assigned customer accounts. Working closely with one or more Account Managers, this role is responsible for processing customer orders, preparing quotations, communicating order status, and coordinating with internal teams to ensure outstanding customer experience. This role is also expected to build relationships with key suppliers.   The Inside Sales Representative serves as the primary point of contact for day-to-day customer inquiries and order management while supporting the Account Manager in delivering exceptional service and growing customer relationships. Success in this role requires strong organizational skills, attention to detail, and a willingness to develop a solid understanding of company products and customer applications.   Essential Responsibilities   Customer Service & Sales Support * Serve as the primary contact for day-to-day customer inquiries, order management, and account support for assigned customers. * Partner with assigned Account Managers to provide responsive service and ensure customer needs are addressed in a timely manner. * Prepare quotations for customers and generate quotations. * Maintain regular communication with customers regarding quotations, order status, delivery schedules, and issue resolution. * Escalate commercial opportunities and strategic account matters to the appropriate Account Manager. * Build strong working relationships with customers and suppliers through responsiveness, accuracy, and dependable execution.   Order Management * Process customer orders accurately and efficiently within the ERP system. * Review customer purchase orders for accuracy, pricing, and completeness. * Coordinate with Purchasing, Warehouse, and Operations to ensure timely order fulfillment. * Monitor open orders and proactively communicate delivery commitments and changes to customers, Account Manager and management as needed. * Purchase selected direct materials or drop-ship items, as needed, to support customer orders. * Maintain accurate customer and order records within the ERP system.   Product Knowledge & Continuous Improvement * Develop a working knowledge of products, supplier offerings, and applications. * Utilize product knowledge to assist customers with product selection and recommend alternatives when appropriate. * Participate in product and systems training to enhance customer support capabilities. * Contribute ideas to improve customer service, order management, and commercial processes.   Qualifications * Associate's degree or equivalent work experience preferred. * Two or more years of experience in inside sales, customer service, order management, or sales support within an industrial distribution or technical products environment. * Experience in industrial distribution, engineered products, fluid handling, or process equipment preferred. * Strong customer service, communication, and organizational skills. * Excellent attention to detail and the ability to manage multiple priorities. * Experience using ERP systems and Microsoft Office applications. * Ability to work collaboratively in a fast-paced team environment. * Technical aptitude with the ability to learn product applications and specifications. Work Environment * This job operates in a professional office environment.  This role routinely uses standard office equipment such as computers, phones, scanners, and printers.   Physical Demands * The physical demands are typical of an office environment including typing, concentrating, sitting for long periods of time, and the associated challenges of meeting customer requirements and deadlines.