Personal Assistant to the CCO, COO & CTO (m/f/d)

HELP US CHANGE THE WAY THE WORLD WORKS BUILD SOMETHING THAT MATTERS. Langdock exists to change the way the world works, bridging the gap between what technology can do and what people actually do with it. We bring all leading AI models into one secure, model-agnostic platform and make them usable across entire organizations. Over 10,000 companies use our platform every day, from fast-growing startups to some of Europe's largest enterprises. Their employees open Langdock to draft strategies, analyze documents, or automate workflows - helping them to work smarter, think more creatively, and reach their full potential. ABOUT THE ROLE We’re looking for an experienced, full-time Executive Assistant to join our team in Berlin and support our Co-CEOs, Lennard and Judith. In this role, you’ll work closely with our Co-CEOs, Lennard and Judith, as part of a young, entrepreneurial team. If you thrive in fast-paced environments, love bringing order to hectic schedules, and approach each day with a proactive mindset, we’d love to meet you. We’re looking for someone highly organized, calm, self-motivated, and adaptable. WHAT YOU WILL DO * Internal organisation and steering. You run the CEO's operating rhythm. Calendar, inbox triage, meeting preparation, and follow-through all sit with you. You keep an eye on details and you keep the leadership cadence (weeklies, board preparation, offsites) moving. * External travel and speaking. You plan and book complex international travel end to end, and you manage the speaking pipeline: inbound requests, selection, briefing packs, and logistics on the ground. * C-level relationship management. You become the trusted point of contact for the CEO's most important external relationships: customers, partners, and investors. You track who needs a touchpoint and when, and protect these relationships through reliability and proactivity. * Augmentation and anticipation. You work half a step ahead of everyone else in the room. You can identify a bottleneck before it forms. You build the systems, defaults and briefings that let the CEO spend their time on judgement rather than logistics. * Admin. You manage expenses and finance admin and can support with occasional personal assistant (PA) duties as needed. * CEO office collaboration. You’ll work in very close coordination with the CEO office, which includes a Chief of Staff and CEO Office Manager who are responsible for operational processes in the CEO office. Incl. performance management, KPI tracking, leadership accountability and strategic projects. YOU MIGHT BE A FIT IF… * You have previously supported a CEO or equivalent in a demanding organisation and are looking for another environment that gives you an opportunity to grow. * You want to be in a young, fast company. You are comfortable with ambiguity, short timelines and a team that is still writing its own playbook, and you would rather shape the system than inherit a finished one. * You are mission-driven. You care that European companies build and adopt AI, and you want your work to count toward that rather than toward a job title. You are eager to automate your own work where possible. * AI can do a lot of things, but in the short term, it won't be able to shepherd a growing group of mostly young people in a very dynamic environment. We are looking for someone who can foster the most important human qualities within the organization. * We are looking for a long-term partner, not someone optimizing for their next role. * Personified calmness – You bring order, not chaos. When things get hectic, you're the person who slows down, thinks clearly, and helps others do the same. Your presence makes people feel like things are under control. You instill calmness and continuity in the organization. * Good judgment – You know what matters and what doesn't. You read people well. You understand when to push and when to give space, when something is urgent and when it can wait. * Compassionate and empathetic – You care about the people around you. You understand that behind every missed deadline or dropped ball is a human with hidden context. You hold people accountable with kindness. * Ownership mentality – You see problems and fix them without being asked. You don't wait for permission. You follow through. * Strong communicator – Written and verbal. You can draft important emails or have a difficult conversation with equal skill. * Trustworthy – You'll have access to everything and work directly with the CEO. Discretion and trust are very important. * You are a kind person who cares about the people around you. THE ENVIRONMENT We work from our office in Berlin, Greifswalder Strasse 212. Everyone works together in person because the hardest problems get solved faster at a whiteboard than in a Slack thread. Conversations happen faster, problems get solved quicker, and we actually know each other. Days start at 8:30. Lunch & dinner are together. We run, go to the gym, and take care of ourselves. Health is not separate from work here, it is part of how we work well. The vibe is calm but intense. No one is yelling or panicking. But everyone is working hard on things that matter. COMPENSATION Salaries are transparent and tied to levels, not negotiation. All roles include equity. We will figure out the right level together based on your experience and scope. Levels are about the work you own, not your title or years of experience. We narrow down the expected salary range early in the process. NEXT STEPS We move fast. Most processes complete within two weeks. If this sounds like your kind of work, we would like to meet you.

ABOUT BARINGA  Baringa is a global consulting firm that partners with leaders to drive change and create value. With deep industry expertise, and enabled by advanced technology, the firm helps clients to deliver with greater confidence and certainty. With over 2,000 people across the UK, Europe, North America, Asia and Australia, the firm combines global insight with local understanding. The firm works across energy and resources, financial services, government and public sector, consumer products and retail, pharmaceuticals and life sciences, manufacturing, and technology, media and telecoms, with capabilities spanning strategy, transformation and operational excellence – all powered by advanced technology, data, AI and digital innovation. Clients value Baringa’s collaborative approach and the way its teams integrate seamlessly – all working with a shared understanding of what matters most. The firm is known for its kind, curious experts who listen closely and care deeply about client success as they help clients transform energy markets, modernise financial platforms, expand telecoms and digital networks through advanced data analytics, enable digital services in government, and unlock growth in consumer sectors. Certified as a Great Place to Work around the world, Baringa has been recognised by the Financial Times in 22 categories of its UK Leading Management Consultants rankings, and by Forbes for four consecutive years as one of the World’s Best Management Consulting Firms. OUR BUSINESS SERVICES TEAM ARE LOOKING FOR AN EXPERIENCED PERSONAL ASSISTANT TO JOIN THE TEAM.  The Business Services team play a crucial role in supporting our Partnership and their wider teams. Our PAs are a passionate, dedicated team that thrive on making the impossible. They are highly organised, multi taskers, who bring inclusivity and fun to the workplace all whilst maintaining a can do attitude. This is a great opportunity for you to join a fantastic team bringing your professionalism and ideas enabling us to continue providing exceptional assistance to the Partner team. WHAT YOU WILL BE DOING * Supporting up to 5 Partners with extensive calendar management support and logistics * Providing support with all travel arrangements * Liaising with our clients to arrange meetings * Arranging meeting rooms for internal and external meetings, organising catering, hospitality and restaurant booking * Supporting the Partners with running and managing their business unit * Event Management for away days, offsites, workshops and various team building events * Time and expense process management * Executing ad-hoc tasks to support Partners when required, including minute taking and editing PowerPoint documents  YOUR SKILLS AND EXPERIENCE   * Experience in supporting multiple senior level executives with full calendar and travel management * Proficient knowledge of MS Outlook, Word, PowerPoint, Excel * Excellent communication skills (written and verbal) * Previous experience in Professional Services desirable but not essential * Presentable and personable with a proficient attention to detail * Enthusiastic, friendly and helpful, a team player and is solution focused  WHAT A CAREER AT BARINGA WILL GIVE YOU PUTTING PEOPLE FIRST. BARINGA IS A PEOPLE FIRST COMPANY AND WELLBEING IS AT THE FOREFRONT OF OUR CULTURE. WE RECOGNISE THE IMPORTANCE OF WORK-LIFE BALANCE AND FLEXIBLE WORKING AND PROVIDE OUR STAFF AMAZING BENEFITS. SOME OF THESE BENEFITS INCLUDE:  * Generous Annual Leave Policy: We recognise everyone needs a well-deserved break. We provide our employees with 5 weeks of annual leave, fully available at the start of each year. In addition to this, we have introduced our 5-Year Recharge benefit which allows all employees an additional 2 weeks of paid leave after 5 years continuous service.  * Flexible Working: We know that the ‘ideal’ work-life balance will vary from person to person and change at different stages of our working lives. To accommodate this, we have implemented a hybrid working policy and introduced more flexibility around taking unpaid leave.  * Corporate Responsibility Days: Our world is important to us, so all our employees get 3 every year to help social and environmental causes and increase our impact on the communities that mean the most to us.  * Wellbeing Fund: We want to encourage all employees to take charge and prioritise their own wellbeing. We’ve introduced our annual People Fund to support this by offering every individual a fund to support and manage their wellbeing through an activity of their choice.  * Profit Share Scheme: All employees participate in the Baringa Group Profit Share Scheme so everyone has a stake in the company’s success.  DIVERSITY AND INCLUSION We are proud to be an Equal Opportunity Employer. We believe that creating an environment where everyone feels a sense of belonging is central to our culture and that diversity is paramount to driving creativity, innovation, and value for our clients and for our people.  AN AWARD-WINNING WORKPLACE You can be a part of our ‘Great Place to Work’ – with our commitment to women and well-being in the workplace for all. Click here to see some of our recent awards and how we’ve achieved this.  USING BUSINESS AS A FORCE FOR GOOD.  We maintain high standards of environmental performance and transparency, which can be seen through our commitment to Net Zero with our SBTI-verified Scope 1, 2 and 3 emissions reduction targets and our support of the Better Business Act. We report our progress publicly and ensure that we are also externally assessed and scored through organisations like CDP and EcoVadis - helping us to continually identify where we can improve.  We have a long legacy of supporting the communities in which we work, and offer a variety of ways to contribute, by putting people first and creating impact that lasts. Our Corporate Social Responsibility (CSR) agenda is about giving back to the communities in which we live and work by sharing our skills, talent and time. In essence, we aim to empower and encourage everyone in the firm to contribute to the things we care about, and support registered charities and organisations with a clear social or environmental purpose to increase the positive impact they can have. JOIN US All applications received will be reviewed by a member of our Talent Acquisition team. We never rely solely on automated screening or AI tools to make hiring decisions. Your application will be considered for employment without regard to race, ethnicity, religion, gender, gender identity or expression, sexual orientation, nationality, disability, age, faith or social background. We do not filter applications by university background and encourage those who have taken alternative educational and career paths to apply. We would like to actively encourage applications from those who identify with less represented and minority groups. We operate an inclusive recruitment process, ensuring reasonable adjustments where needed. Please contact a member of our Recruitment Team to discuss further.   BARINGA PRIVACY NOTICES For UK & EU Your personal data will be retained by Baringa for up to two years, in accordance with our UK Recruitment Privacy Notice / EU Recruitment Privacy Notice, to evaluate your application and meet our legal and reporting obligations. In line with the General Data Protection Regulation (GDPR), you have the right to request access to, rectification, or erasure (subject to legal limitations) of your personal data. For more information, please contact us at privacy@baringa.com For the USA Your personal data may be retained by Baringa for up to two years, as outlined in our Recruitment Privacy Notice (AMER & APAC), to support the recruitment process and internal reporting requirements. Where applicable, and in accordance with relevant federal and state laws, you may have the right to request access to or correction of your personal information. For further details, please contact privacy@baringa.com For Australia & Singapore Your personal data will be retained by Baringa for up to two years, in accordance with our Recruitment Privacy Notice (AMER & APAC), to assess your application and meet applicable reporting and legal obligations. In line with the Australian Privacy Act and Singapore’s Personal Data Protection Act (PDPA), you may have rights to access, correct, or request limited deletion of your personal data. For more information, please contact us at privacy@baringa.com