Recruiter Coordinator at HRtechX

With millions of diners, 60,000+ restaurant partners and 25+ years of experience, OpenTable, part of Booking Holdings, Inc. (NASDAQ: BKNG), is an industry leader with a passion for helping restaurants thrive. Our world-class technology empowers restaurants to focus on what matters most – their team, their guests, and their bottom line – while enabling diners to discover and book the perfect restaurant for every occasion.  Every employee at OpenTable has a tangible impact on what we do and how we do it. You’ll also be part of a global team and its portfolio of metasearch brands. Hospitality is all about taking care of others, and it defines our culture.   About the Job We are seeking a Recruiting Coordinator to support OpenTable on an 18-month contract basis. In this role, you will work collaboratively with a team of coordinators to support recruiters and serve as the primary point of contact for candidates and employees worldwide. You will play a vital role in ensuring a seamless and positive experience throughout the hiring process, managing complex interview schedules across multiple time zones. By maintaining accurate records and optimizing talent acquisition processes, you will directly impact the organization's ability to attract and onboard top talent efficiently. Your organizational skills and dedication to service will foster an engaging environment for both new hires and internal teams.   Responsibilities * Coordinate and schedule complex phone, video, and in-person interviews across multiple global time zones, ensuring comprehensive preparation for both candidates and hiring panels. * Manage the end-to-end candidate experience, including arranging travel, responding to inquiries, and providing thoughtful solutions to scheduling challenges. * Facilitate the global offer and onboarding processes by creating accurate offer letters, updating template databases, and initiating region-specific background checks in compliance with local regulations. * Maintain accurate candidate and employee records using applicant tracking and human resources information systems to support data integrity and reporting needs. * Serve as a dedicated resource for new hires and hiring managers, guiding them through onboarding to ensure a smooth transition into the organization. * Drive continuous improvement in talent acquisition operations by auditing compliance requirements, managing contract procurement, and participating in process optimization initiatives.   Minimum Qualifications * 1+ years of prior experience working as a Recruiting Coordinator or in a similar administrative support role. * Proven ability to effectively prioritize multiple tasks and manage complex logistics with a high degree of organization and attention to detail. * Excellent verbal and written communication skills, with the ability to interact professionally with individuals at all levels of the organization. * Demonstrated capability to handle sensitive information with strict confidentiality and discretion. * Proficiency in using standard office productivity tools (such as word processing, spreadsheets, and email platforms) to support daily administrative functions.   Preferred Qualifications * Hands-on experience using applicant tracking systems (e.g., Greenhouse) to manage candidate pipelines, records, schedule interviews, and create employment contracts. * Working knowledge of human resources information systems (e.g., Workday) for data management and reporting. * Experience managing inquiries and support requests using data management or ticketing systems (e.g., Zendesk). * Familiarity with global hiring practices, local employment compliance, and background check protocols. * A proactive approach to identifying operational inefficiencies and participating in process improvement initiatives.   Work Environment & Flexibility At OpenTable, we pride ourselves on fostering a global and dynamic work environment. As a team member with us, you will benefit from a schedule tailored to accommodate a global workforce operating across multiple time zones. While the majority of your responsibilities may align with conventional business hours, there will be instances where you are expected to manage communications - via calls, Slack messages, or emails - outside of regular working hours to effectively collaborate with international colleagues, respond to restaurant partners, and/or address urgent matters. OpenTable will always abide by and consider local laws and regulations.   Inclusion We’re committed to creating a workplace where everyone feels they belong and can thrive. We know the best ideas come when we bring different voices to the table, so we're building a team as dynamic as the diners and restaurants we serve—and fostering a culture where everyone feels welcome to be themselves. If you need any reasonable adjustments during the application/interview process, or on the job, we’re here to support you. Please reach out to your recruiter to request any accommodations.   #LI-Hybrid

Some key info for you about Liberis:  🌱 We were founded in 2007 💰 We have provided over $3bn of funding to small businesses so far 🚀 We have been named in CNBC & Statista Top 150 UK Fintechs for 2025 🌍 We're a global team, with a dynamic presence in 6 key locations around the world 🧠 We're a thriving community of over 290 innovative minds 👩🏾 🤝 👨🏼 We're a vibrant melting pot, celebrating over 27 nationalities in our team 🏢 Our team brings experience from over 740 previous companies, from startups to global giants 🎯 We have just been named as one of FinTech’s Finest 50 by Welcome to the Jungle 💪 We’re proud to be an accredited Real Living Wage employer, ensuring everyone is paid fairly for the great work they do!   ABOUT THE ROLE: As a Talent Acquisition Specialist you'll play a key role in helping us attract and hire exceptional talent across the business! You'll combine recruitment coordination and candidate sourcing, ensuring every candidate has a brilliant experience from application through to offer. Working closely with our Talent Acquisition Managers, you'll support hiring across the organisation, including Product, Engineering, Data, Finance, Sales, Risk, Operations and Corporate functions. You'll keep recruitment running smoothly behind the scenes while proactively identifying great talent and helping showcase Liberis as an employer of choice! This is an ideal opportunity for someone who wants broad exposure across every stage of the recruitment lifecycle.   WHAT YOU'LL GET TO DO: RECRUITMENT COORDINATION & ADMINISTRATION * Manage interview scheduling and confirmations throughout the recruitment process. * Create and maintain interview process documentation, hiring plans and interview guides * Support the creation and publishing of job adverts * Coordinate offers, pre-employment checks and onboarding activities. * Maintain accurate candidate records within our ATS, ensuring data quality and compliance. * Produce recruitment reports, pipeline updates and hiring metrics. * Continuously identify opportunities to improve recruitment processes, documentation and ways of working.   CANDIDATE MANAGEMENT & SOURCING * Review incoming applications, screening candidates against role requirements and making recommendations to the Talent Acquisition team. * Manage candidate pipelines, ensuring every applicant receives a timely, positive and engaging experience. * Build and nurture talent pools for current and future hiring across technical and business functions. * Partner with Talent Acquisition Managers on sourcing strategies for priority and hard-to-fill roles. * Conduct outreach to prospective candidates and generate interest in opportunities at Liberis.   EMPLOYER BRAND * Support the delivery of our employer brand across social media, careers pages and recruitment campaigns. * Help create engaging content that showcases our people, culture and engineering teams. * Support recruitment marketing activity, ensuring our vacancies reach the right audiences. * Help gather candidate and hiring manager feedback to continually improve our recruitment experience.   WHAT WE THINK YOU’LL NEED: * Proven experience in recruitment coordination, admin or talent acquisition roles * Experience reviewing applications and supporting candidate screening. * Experience using ATS - ideally Greenhouse * Exposure to sourcing candidates through LinkedIn Recruiter or similar platforms * Excellent organisational skills with the ability to manage multiple priorities in a fast-paced environment * An interest in employer branding, recruitment marketing or social media would be a bonus. * Strong attention to detail * Strong communication and stakeholder management skills.   Next steps If this opportunity feels like the right fit for your next career move, we’d love to hear from you! Even if you don’t meet every requirement, don’t hesitate to apply or reach out to Chess (Internal Recruiter) on chess.crossley@liberis.com Our hybrid approach Working together in person helps us move faster, collaborate better, and build a great Liberis culture. Our hybrid working policy requires team members to be in the office at least 3 days a week. At Liberis, we embrace flexibility as a core part of our culture, while also valuing the importance of the time our teams spend together in the office. #LI-FC1