Assistant to the executive Board (m/w/d)

HELP US CHANGE THE WAY THE WORLD WORKS BUILD SOMETHING THAT MATTERS. Langdock exists to change the way the world works, bridging the gap between what technology can do and what people actually do with it. We bring all leading AI models into one secure, model-agnostic platform and make them usable across entire organizations. Over 10,000 companies use our platform every day, from fast-growing startups to some of Europe's largest enterprises. Their employees open Langdock to draft strategies, analyze documents, or automate workflows - helping them to work smarter, think more creatively, and reach their full potential. ABOUT THE ROLE We’re looking for an experienced, full-time Executive Assistant to join our team in Berlin and support our Co-CEOs, Lennard and Judith. In this role, you’ll work closely with our Co-CEOs, Lennard and Judith, as part of a young, entrepreneurial team. If you thrive in fast-paced environments, love bringing order to hectic schedules, and approach each day with a proactive mindset, we’d love to meet you. We’re looking for someone highly organized, calm, self-motivated, and adaptable. WHAT YOU WILL DO * Internal organisation and steering. You run the CEO's operating rhythm. Calendar, inbox triage, meeting preparation, and follow-through all sit with you. You keep an eye on details and you keep the leadership cadence (weeklies, board preparation, offsites) moving. * External travel and speaking. You plan and book complex international travel end to end, and you manage the speaking pipeline: inbound requests, selection, briefing packs, and logistics on the ground. * C-level relationship management. You become the trusted point of contact for the CEO's most important external relationships: customers, partners, and investors. You track who needs a touchpoint and when, and protect these relationships through reliability and proactivity. * Augmentation and anticipation. You work half a step ahead of everyone else in the room. You can identify a bottleneck before it forms. You build the systems, defaults and briefings that let the CEO spend their time on judgement rather than logistics. * Admin. You manage expenses and finance admin and can support with occasional personal assistant (PA) duties as needed. * CEO office collaboration. You’ll work in very close coordination with the CEO office, which includes a Chief of Staff and CEO Office Manager who are responsible for operational processes in the CEO office. Incl. performance management, KPI tracking, leadership accountability and strategic projects. YOU MIGHT BE A FIT IF… * You have previously supported a CEO or equivalent in a demanding organisation and are looking for another environment that gives you an opportunity to grow. * You want to be in a young, fast company. You are comfortable with ambiguity, short timelines and a team that is still writing its own playbook, and you would rather shape the system than inherit a finished one. * You are mission-driven. You care that European companies build and adopt AI, and you want your work to count toward that rather than toward a job title. You are eager to automate your own work where possible. * AI can do a lot of things, but in the short term, it won't be able to shepherd a growing group of mostly young people in a very dynamic environment. We are looking for someone who can foster the most important human qualities within the organization. * We are looking for a long-term partner, not someone optimizing for their next role. * Personified calmness – You bring order, not chaos. When things get hectic, you're the person who slows down, thinks clearly, and helps others do the same. Your presence makes people feel like things are under control. You instill calmness and continuity in the organization. * Good judgment – You know what matters and what doesn't. You read people well. You understand when to push and when to give space, when something is urgent and when it can wait. * Compassionate and empathetic – You care about the people around you. You understand that behind every missed deadline or dropped ball is a human with hidden context. You hold people accountable with kindness. * Ownership mentality – You see problems and fix them without being asked. You don't wait for permission. You follow through. * Strong communicator – Written and verbal. You can draft important emails or have a difficult conversation with equal skill. * Trustworthy – You'll have access to everything and work directly with the CEO. Discretion and trust are very important. * You are a kind person who cares about the people around you. THE ENVIRONMENT We work from our office in Berlin, Greifswalder Strasse 212. Everyone works together in person because the hardest problems get solved faster at a whiteboard than in a Slack thread. Conversations happen faster, problems get solved quicker, and we actually know each other. Days start at 8:30. Lunch & dinner are together. We run, go to the gym, and take care of ourselves. Health is not separate from work here, it is part of how we work well. The vibe is calm but intense. No one is yelling or panicking. But everyone is working hard on things that matter. COMPENSATION Salaries are transparent and tied to levels, not negotiation. All roles include equity. We will figure out the right level together based on your experience and scope. Levels are about the work you own, not your title or years of experience. We narrow down the expected salary range early in the process. NEXT STEPS We move fast. Most processes complete within two weeks. If this sounds like your kind of work, we would like to meet you.

RDQ427R333 ABOUT THE ROLE Databricks is looking for a highly capable, process-driven, and proactive Executive Assistant to support a Senior Leader within Product & Engineering, while also supporting our SVP of Corporate Development & Ventures. The primary mission of this person is to support our Engineering and Product leaders, partnering with them to operationalize their teams' cross-functional strategies. You will serve as a key liaison across various departments—including Sales, Marketing, IT, and other critical functions—to ensure alignment and execution. Additionally, you will drive strategic initiatives and community events that foster collaboration across the Engineering and Product organizations. While deeply rooted in supporting a massive internal engineering footprint, this high-visibility, fast-paced role sits at a unique intersection. You will also manage the rhythm of a deal-driven corporate development environment, triaging incoming requests from startups, founders, and investors, and handling highly sensitive, confidential information with absolute discretion. THE IMPACT YOU WILL HAVE * Ensure the Engineering leader is prepared for all meetings, with an accurate and forward-looking calendar. * Effectively prioritize the calendar and schedule meetings in a timely manner. * Provide timely responses to all stakeholder requests. * Enhance the Engineering leader's time efficiency, leading to a more productive team and company. * Execute strategic initiatives well, delivering on defined outcomes. RESPONSIBILITIES * Calendar Management: Organizes all meetings across international time zones, including but not limited to internal engineering team meetings, customer meetings, internal business partners, and external venture/M&A requests. * Request Tracking & SLAs: Builds and maintains records of all meeting requests and closes out all requests in a timely manner. Keeps to a strong SLA on responding to requests from both internal technical staff and external stakeholders (founders, investors, bankers). * Meeting Preparation: Ensures all meeting invites have the appropriate details, context, and documentation to have an effective meeting, protecting executive focus time. * Event Management: Manages offsite meetings, events, and programs in support of the leaders and their staff, ensuring team events, leadership dinners, or investor meetings are executed with polish and precision. * Operational & Travel Support: Manages briefing materials, executive correspondence, and select domestic and international travel, anticipating needs before they are expressed to keep leaders operating at full capacity. * Confidentiality & Discretion: Handles sensitive, non-public information—including product roadmaps, M&A targets, term sheets, and board-level matters—with the judgment and professionalism appropriate to that trust. * Team Coverage: May be required to support other executive staff members if there's a coverage gap due to PTO, sickness, maternity leave, or other absences. COMPETENCIES & QUALIFICATIONS * Minimum of 7+ years of applicable executive administrative experience, ideally from a global software organization. * Proven track record working with VPs/SVPs in Engineering and Product in large organizations. * Experience working with VPs managing over 2000+ people in engineering, customer-facing, and/or technical roles. * Ability to work at a fast pace with shifting priorities in a hyper-scaling, high-growth company, with experience directly supporting an executive staff member. * High attention to detail, organization, and process abilities; structured thinking with an operational mindset that can bring order to chaos. * Strong calendaring skills (Gmail and Google Calendar experience mandatory). * Strong relationship management skills and the ability to build a personal network throughout the company; you earn trust quickly and know how to work through organizational complexity. * Strong teamwork skills, and a confident ability to offer suggestions and improvements to the process, and work very collaboratively with others. * Strong oral and written communication with the ability to communicate clearly and effectively with senior leaders, developers, and external partners. * Technology Fluency: A genuine curiosity about technology, high-growth companies, and the AI/data landscape. Comfortable dealing with engineers, technical leaders, and opinionated entrepreneurs. WHY THIS ROLE You'll work alongside the core engine of Databricks and one of the most active corporate development teams in enterprise tech. This role offers deep exposure to how a top-tier data and AI company grows through both engineering innovation and strategic acquisitions. Our leaders value a true partnership—someone who grows into the role, develops deep context about the business and ecosystem, and becomes an indispensable part of how the team operates.   Pay Range Transparency Databricks is committed to fair and equitable compensation practices. The pay range(s) for this role is listed below and represents the expected salary range for non-commissionable roles or on-target earnings for commissionable roles.  Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, relevant certifications and training, and specific work location. Based on the factors above, Databricks anticipates utilizing the full width of the range. The total compensation package for this position may also include eligibility for annual performance bonus, equity, and the benefits listed above. For more information regarding which range your location is in visit our page here.   Zone 1 Pay Range $62.31—$85.67 USD About Databricks Databricks is the data and AI company. More than 10,000 organizations worldwide — including Comcast, Condé Nast, Grammarly, and over 50% of the Fortune 500 — rely on the Databricks Data Intelligence Platform to unify and democratize data, analytics and AI. Databricks is headquartered in San Francisco, with offices around the globe and was founded by the original creators of Lakehouse, Apache Spark™, Delta Lake and MLflow. To learn more, follow Databricks on Twitter, LinkedIn and Facebook. Benefits At Databricks, we strive to provide comprehensive benefits and perks that meet the needs of all of our employees. For specific details on the benefits offered in your region click here. Our Commitment to Diversity and Inclusion At Databricks, we are committed to fostering a diverse and inclusive culture where everyone can excel. We take great care to ensure that our hiring practices are inclusive and meet equal employment opportunity standards. Individuals looking for employment at Databricks are considered without regard to age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other protected characteristics. Compliance If access to export-controlled technology or source code is required for performance of job duties, it is within Employer's discretion whether to apply for a U.S. government license for such positions, and Employer may decline to proceed with an applicant on this basis alone.