Executive Assistant

RDQ427R337 ABOUT THE ROLE Databricks is looking for a highly capable, process-driven, and proactive Executive Assistant to support a Senior Leader within Product & Engineering, while also supporting our SVP of Corporate Development & Ventures. The primary mission of this person is to support our Engineering and Product leaders, partnering with them to operationalize their teams' cross-functional strategies. You will serve as a key liaison across various departments—including Sales, Marketing, IT, and other critical functions—to ensure alignment and execution. Additionally, you will drive strategic initiatives and community events that foster collaboration across the Engineering and Product organizations. While deeply rooted in supporting a massive internal engineering footprint, this high-visibility, fast-paced role sits at a unique intersection. You will also manage the rhythm of a deal-driven corporate development environment, triaging incoming requests from startups, founders, and investors, and handling highly sensitive, confidential information with absolute discretion. THE IMPACT YOU WILL HAVE * Ensure the Engineering leader is prepared for all meetings, with an accurate and forward-looking calendar. * Effectively prioritize the calendar and schedule meetings in a timely manner. * Provide timely responses to all stakeholder requests. * Enhance the Engineering leader's time efficiency, leading to a more productive team and company. * Execute strategic initiatives well, delivering on defined outcomes. RESPONSIBILITIES * Calendar Management: Organizes all meetings across international time zones, including but not limited to internal engineering team meetings, customer meetings, internal business partners, and external venture/M&A requests. * Request Tracking & SLAs: Builds and maintains records of all meeting requests and closes out all requests in a timely manner. Keeps to a strong SLA on responding to requests from both internal technical staff and external stakeholders (founders, investors, bankers). * Meeting Preparation: Ensures all meeting invites have the appropriate details, context, and documentation to have an effective meeting, protecting executive focus time. * Event Management: Manages offsite meetings, events, and programs in support of the leaders and their staff, ensuring team events, leadership dinners, or investor meetings are executed with polish and precision. * Operational & Travel Support: Manages briefing materials, executive correspondence, and select domestic and international travel, anticipating needs before they are expressed to keep leaders operating at full capacity. * Confidentiality & Discretion: Handles sensitive, non-public information—including product roadmaps, M&A targets, term sheets, and board-level matters—with the judgment and professionalism appropriate to that trust. * Team Coverage: May be required to support other executive staff members if there's a coverage gap due to PTO, sickness, maternity leave, or other absences. COMPETENCIES & QUALIFICATIONS * Minimum of 7+ years of applicable executive administrative experience, ideally from a global software organization. * Proven track record working with VPs/SVPs in Engineering and Product in large organizations. * Experience working with VPs managing over 2000+ people in engineering, customer-facing, and/or technical roles. * Ability to work at a fast pace with shifting priorities in a hyper-scaling, high-growth company, with experience directly supporting an executive staff member. * High attention to detail, organization, and process abilities; structured thinking with an operational mindset that can bring order to chaos. * Strong calendaring skills (Gmail and Google Calendar experience mandatory). * Strong relationship management skills and the ability to build a personal network throughout the company; you earn trust quickly and know how to work through organizational complexity. * Strong teamwork skills, and a confident ability to offer suggestions and improvements to the process, and work very collaboratively with others. * Strong oral and written communication with the ability to communicate clearly and effectively with senior leaders, developers, and external partners. * Technology Fluency: A genuine curiosity about technology, high-growth companies, and the AI/data landscape. Comfortable dealing with engineers, technical leaders, and opinionated entrepreneurs. WHY THIS ROLE You'll work alongside the core engine of Databricks and one of the most active corporate development teams in enterprise tech. This role offers deep exposure to how a top-tier data and AI company grows through both engineering innovation and strategic acquisitions. Our leaders value a true partnership—someone who grows into the role, develops deep context about the business and ecosystem, and becomes an indispensable part of how the team operates.   Pay Range Transparency Databricks is committed to fair and equitable compensation practices. The pay range(s) for this role is listed below and represents the expected salary range for non-commissionable roles or on-target earnings for commissionable roles.  Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, relevant certifications and training, and specific work location. Based on the factors above, Databricks anticipates utilizing the full width of the range. The total compensation package for this position may also include eligibility for annual performance bonus, equity, and the benefits listed above. For more information regarding which range your location is in visit our page here.   Zone 1 Pay Range $141,100—$194,050 USD About Databricks Databricks is the data and AI company. More than 10,000 organizations worldwide — including Comcast, Condé Nast, Grammarly, and over 50% of the Fortune 500 — rely on the Databricks Data Intelligence Platform to unify and democratize data, analytics and AI. Databricks is headquartered in San Francisco, with offices around the globe and was founded by the original creators of Lakehouse, Apache Spark™, Delta Lake and MLflow. To learn more, follow Databricks on Twitter, LinkedIn and Facebook. Benefits At Databricks, we strive to provide comprehensive benefits and perks that meet the needs of all of our employees. For specific details on the benefits offered in your region click here. Our Commitment to Diversity and Inclusion At Databricks, we are committed to fostering a diverse and inclusive culture where everyone can excel. We take great care to ensure that our hiring practices are inclusive and meet equal employment opportunity standards. Individuals looking for employment at Databricks are considered without regard to age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other protected characteristics. Compliance If access to export-controlled technology or source code is required for performance of job duties, it is within Employer's discretion whether to apply for a U.S. government license for such positions, and Employer may decline to proceed with an applicant on this basis alone.

About Pinterest: Millions of people around the world come to our platform to find creative ideas, dream about new possibilities and plan for memories that will last a lifetime. At Pinterest, we’re on a mission to bring everyone the inspiration to create a life they love, and that starts with the people behind the product. Discover a career where you ignite innovation for millions, transform passion into growth opportunities, celebrate each other’s unique experiences and embrace the flexibility to do your best work. Creating a career you love? It’s Possible. At Pinterest, AI isn't just a feature, it's a powerful partner that augments our creativity and amplifies our impact, and we’re looking for candidates who are excited to be a part of that. To get a complete picture of your experience and abilities, we’ll explore your foundational skills and how you collaborate with AI. Through our interview process, what matters most is that you can always explain your approach, showing us not just what you know, but how you think. You can read more about our AI interview philosophy and how we use AI in our recruiting process here. At Pinterest, our mission is to bring everyone the inspiration to create a life they love, and as a Technical Program Manager on the Search team, you'll play a crucial role in this mission. You’ll be a thought leader with Product and Engineering on crafting a seamless search and shopping experience for Pinners. Questions you’ll have to tackle with the team include: 1/ How might we better understand when a Pinner has commercial intent and change our search strategy accordingly? 2/ How do we enable new merchants to succeed on Pinterest as a platform while continuing to help our successful merchants become more successful? 3/ What signals and content can we acquire and build to build a better search and shopping experience? 4/ How do we measure Search quality and relevance on the platform?   What you’ll do: * Establish and own relationships with key partners across Search teams as their strategic and execution partner for delivering high impact programs. * Define and drive Search, Relevance, and Merchant ML/AI programs based on current and emerging needs, ensuring scope, responsibilities, and ownership are well-established, risks are proactively identified and mitigated and that programs are executed and landed successfully. * Lead the day-to-day program management of multiple work streams across the product process, including product strategy, technical design, and experimentation. * Analyze merchant distribution and shopping experiences in partnership with Data Science; leverage these insights to lead strategy steering committees with cross-functional VPs. * Build a subject-matter-expertise on query understanding and search engines. * Drive product, business, and OKR requirements while also streamlining engineering efforts and cost. * Identify gaps in shopping and search distribution strategy (i.e. signals, content, etc.) and operationalize processes to close those gaps. * Own and scale the headcount and roadmap planning process for a large engineering org. * Drive High-Ambiguity strategic bets: Act as the core delivery powerhouse for high-impact, fast-moving experiments. Translate ambitious executive visions into highly executable, phased project plans. * Manage the overarching portfolio of programs within the org and mentor junior TPMs to optimize resource allocation and uplevel team performance. * Use GenAI as the default operating model for EP PgM execution—producing AI-assisted first drafts of core program artifacts, modernizing high-toil workflows into AI-first mechanisms (e.g., intake triage, status synthesis, action/decision extraction, risk & dependency tracking), and synthesizing signals to proactively surface risks, decision/trade-offs, and escalation paths. * Prototype solutions to augment decisions through data (e.g. dashboards, data analysis) or simplify processes (e.g. process and workflow helpers, or internal tools) using AI coding assistants (“vibe coding”). * Follow Pinterest AI guidance for risk, governance, and safety-by-design: appropriately handle sensitive data, validate AI-generated outputs, document assumptions/limits, and ensure AI-assisted workflows meet applicable policy/compliance expectations before broad adoption.   What we’re looking for: * Bachelor's degree in a technical discipline or equivalent experience (7+ years in a technical or analytical role). * Strong technical breadth and judgment - ability to quickly ramp up and go deep on a range of technologies, ability to identify technical risks and tradeoffs. * Comfort with a fast-changing environment and ability to manage ambiguity. * Focus on execution and delivery in a data-informed environment. * Excellent communication skills and ability to work cross-functionally to identify opportunities and deliver solutions. * Exceptional relationship-building skills, organizational awareness, and ability to persuade others to accomplish program objectives while holding yourself and your team to a high standard of accountability. * Experience working with Search products at a low level of detail highly desirable. * AI-first execution mindset: demonstrated ability to use GenAI to accelerate planning, program operations, and stakeholder communications—starting with AI drafts and applying strong judgment to validate, refine, and drive decisions. * Workflow design, AI fluency, data & insights orientation: experience turning repeatable program work into durable, low-toil mechanisms and improving decision-making by using GenAI (e.g., strong prompting, vibe coding lightweight scripts/tools, dashboards, data analysis and leveraging agents where appropriate). * Safety-by-design AI fluency: experience operating within AI governance expectations (risk assessment, data handling, model/output validation, auditability/traceability) and proactively identifying where AI use is not appropriate or requires additional controls.   Relocation Statement: * This position is not eligible for relocation assistance. Visit our PinFlex page to learn more about our working model.   In-Office Requirement Statement: * We recognize that the ideal environment for work is situational and may differ across departments. What this looks like day-to-day can vary based on the needs of each organization or role.  * This role will need to be in the office for in-person collaboration 1-2 times every 6-months and therefore can be situated anywhere in the country.    #LI-REMOTE #LI-JD3 At Pinterest we believe the workplace should be equitable, inclusive, and inspiring for every employee. In an effort to provide greater transparency, we are sharing the base salary range for this position. The position is also eligible for equity. Final salary is based on a number of factors including location, travel, relevant prior experience, or particular skills and expertise. Information regarding the culture at Pinterest and benefits available for this position can be found here. US based applicants only $145,747—$300,067 USD Our Commitment to Inclusion: Pinterest is an equal opportunity employer and makes employment decisions on the basis of merit. We want to have the best qualified people in every job. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion or religious creed, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, age, marital status, status as a protected veteran, physical or mental disability, medical condition, genetic information or characteristics (or those of a family member) or any other consideration made unlawful by applicable federal, state or local laws. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you require a medical or religious accommodation during the job application process, please complete this form for support.   By submitting this application, I certify that all information submitted in my application and throughout the hiring process is true, accurate, and complete to the best of my knowledge. I understand that any false statement, omission, or misrepresentation may disqualify me from employment consideration or result in termination if discovered after hire.