Freelance & Capacity Manager (f/m/x)

YOUR MISSION War Child Alliance Foundation works globally to support children affected by conflict. Strengthening financial management, reporting, systems utilisation, and process effectiveness across country offices and global functions is critical to ensure accountability, donor compliance, effective decision-making, and efficient programme delivery.   The Senior Finance Business Partner – Reporting & Systems will support finance transformation initiatives across the organisation, with a particular focus on financial planning and reporting, management information, Power BI implementation, Unit4 optimisation, and finance process analysis and improvement. The Senior Finance Business Partner – Reporting & Systems will support the strengthening of financial planning, reporting, financial controls, systems utilisation, and management information across War Child Alliance.   The role will contribute to improving reporting quality, forecasting processes, Power BI implementation, Unit4 optimisation, finance process mapping, analysis, optimisation, standardisation and harmonisation across country offices and global functions, while strengthening cross-functional collaboration to improve organisational reporting, operational efficiency, and decision-making. Scope of Work   A. Finance Policies & Internal Control * Support drafting, reviewing, and updating global finance policies and procedures. * Assist in strengthening internal control frameworks and risk mitigation measures across country offices. * Guide country teams in implementing and adhering to finance policies. * Contribute to documenting, standardising, and improving financial processes.   B. Financial Control Activities * Support periodic financial control checks, including reconciliations and balance sheet reviews. * Monitor compliance with internal policies, procedures, and donor requirements across countries. * Assist country teams in improving month-end and year-end closing processes to reduce closing timelines. * Contribute to audit preparation, coordination, and follow-up on audit findings.     C. Financial Planning, Reporting & Forecasting * Support country teams in implementing structured financial planning and reporting cycles. * Drive improvements in monthly closing processes to ensure faster, high-quality reporting. * Assist in developing and embedding quarterly forecasting processes. * Provide guidance on budget monitoring and financial performance tracking.   D. Grant Accounting & Donor Reporting * Assist in maintaining accurate grant administration and financial tracking systems. * Support preparation and review of donor financial reports in line with contractual requirements. * Ensure compliance with donor regulations, guidelines, and reporting standards. * Strengthen alignment between programme and finance teams on grant management.   E. Management Reporting & Data Transformation * Support preparation of internal financial reports, dashboards, and performance insights. * Assist in variance analysis and budget monitoring across country programmes. * Support the design, development, and implementation of Power BI reporting solutions and the transition from Excel-based reporting processes. * Contribute to improving reporting tools, automation, and data quality.   F. General Finance Support * Provide analytical and operational support to the global finance function. * Collaborate closely with country finance teams and cross-functional departments. * Support capacity building of country finance staff where needed. * Contribute to ad-hoc financial analysis, projects, and continuous improvement initiatives.   G. Finance Systems, Process Mapping & Continuous Improvement * Lead the mapping and documentation of key finance processes, workflows, controls, and system touchpoints across country offices and global functions.  * Analyse existing finance processes and identify opportunities to improve efficiency, consistency, controls, reporting quality, and user experience.  * Identify opportunities to simplify, standardise, harmonise, and optimise finance processes and reporting practices across the organisation.  * Assess utilisation of Unit4 and related systems and recommend improvements to system-enabled processes and controls.  * Support optimisation of Unit4 ERP reporting structures, reporting dimensions, master data, and management reporting capabilities.  * Facilitate engagement between Finance, Programmes, HR, Procurement, IT, Funding and other stakeholders to improve process effectiveness and data quality. * Support development and implementation of Power BI dashboards and management reporting solutions. * Translate business and reporting requirements into practical reporting and system improvement initiatives. * Improve reporting consistency, automation, and data quality across finance systems and reporting processes. * Contribute to finance transformation and continuous improvement initiatives.   Deliverables * Improved compliance with global finance policies across WCAF offices. * Reduced financial closing timelines and improved reporting accuracy. * Implementation or strengthening of quarterly forecasting processes across country offices and global office departments. * Enhanced internal control frameworks and audit readiness. * Improved quality, consistency, and usability of management reporting. * Development and implementation of Power BI dashboards and reporting solutions to support management decision-making. * Improved reporting structures, data quality, and reporting automation across finance systems and reporting processes. * Completed mapping and assessment of key finance processes, controls, reporting requirements, system utilisation, and cross-functional workflows, including prioritised recommendations and improvement opportunities. * Recommendations for optimisation of Unit4 reporting structures, master data, reporting dimensions, and finance processes. YOUR PROFILE Required Qualifications & Experience * Bachelor’s or Master’s degree in Finance, Accounting, Business Administration, Information Management, or a related field. * Professional certification (e.g. ACCA, CIMA, CPA, or equivalent) preferred. * Minimum 6–8 years of relevant experience in financial management, business partnering, financial control, reporting, finance systems, or finance transformation roles. * Experience in an international NGO or multi-country environment is an advantage. * Strong understanding of donor compliance, grant management, and financial reporting requirements. * Demonstrated experience in financial data analysis, data modelling, reporting model development, dashboard design, and reporting automation. * Experience working with ERP systems, management reporting tools, and business intelligence solutions. * Experience with Unit4 ERP and Power BI is highly desirable. * Advanced Excel skills and strong analytical capabilities.   Competencies * Strong analytical and problem-solving skills. * Ability to translate complex financial and operational data into meaningful management insights. * Strong business process analysis and continuous improvement mindset. * Ability to work effectively with multiple stakeholders across different countries and functions. * High attention to detail and commitment to accuracy. * Proactive, structured, and results-oriented approach. * Strong communication, facilitation, and capacity-building skills. * Ability to manage multiple priorities and deadlines in a dynamic environment. HOW TO APPLY DURATION 6 months (interim/additional capacity) We operate a rolling recruitment process for this position. This means we do not have a fixed application deadline. Our team reviews applications continuously in the order they are received. We interview qualified candidates immediately and will close this vacancy as soon as the right person is hired. To ensure your application is considered, we highly recommend submitting your CV as soon as possible. _______________________________________________________________________________ BY SUBMITTING YOUR APPLICATION YOU CERTIFY THAT ALL OF THE STATEMENTS MADE IN YOUR APPLICATION ARE TRUE, COMPLETE, AND CORRECT AND ARE MADE IN GOOD FAITH. YOU UNDERSTAND THAT FALSIFYING, MISREPRESENTING OR INTENTIONALLY WITHHOLDING INFORMATION WILL BE GROUNDS FOR REJECTION OF YOUR APPLICATION OR WITHDRAWAL OF ANY OFFER OF APPOINTMENT OR, IF AN APPOINTMENT OFFER HAS BEEN ACCEPTED, THIS WILL BE GROUND FOR EMPLOYMENT SANCTIONS, SUCH AS, BUT NOT LIMITED TO, INSTANT DISMISSAL. IN ADDITION, YOU UNDERSTAND THAT YOU NEED TO SUBMIT A CRIMINAL RECORD CERTIFICATE AND THAT, IF YOU FAIL TO SUBMIT IT, NO EMPLOYMENT RELATIONSHIP CAN BE ESTABLISHED. DISCLAIMER * Only applications received via our website are processed. * If we appoint a suitable candidate before the given closing date, we reserve the right to remove the vacancy from our website before that date. In such a case, any responses received after that time are not processed. * It could be that during our selection process the closing date for the vacancy is extended. If so, and you have not yet heard from us, your application will remain active.

Role Overview We're looking for a Creative Coordinator to join the team on a 12 month fixed term contract. role is the main point of contact between the Creative Department and the wider business on all Creative and Design requests. They will oversee all resourcing across the Creative Department and manage capacity, coordinating designers and freelance support to keep incoming briefs scoped, scheduled and delivered on time and within budget. Day-to-day duties include quoting and tracking design costs, reconciling budgets with stakeholders, and reporting on team utilisation. Successful candidates will be highly organised, strong communicators able to manage multiple stakeholders while staying calm and adaptable under a fast-changing workload. The role will be based at Right Formula’s offices in Battersea, London, 3 days working from the office and 2 days from home.   Key Responsibilities Assess incoming briefs to ensure they are completed correctly, creating detailed timing plans (where needed) and managing resource. Managing the studio’s schedule and booking in projects with the relevant designers. Identifying potential bottle necks in capacity and adapting as needed by rescheduling or booking in additional freelance resource. Liaising with HR to manage onboarding of freelancer bookings and onboarding. Ensure the successful end to end delivery of projects through day-to-day co-ordination of the studio team by effectively allocating projects and managing resources. Confidently manage the expectations of all stakeholders and communicate project updates. Quote for all design work coming into the team and track actual time spent against each job. Reconcile design costs with budget holders at the end of each quarter. Report on the utilisation of the team and resource capacity, flagging any overburn. Ensure all work has been checked against the brief and copy provided before sharing with the Client Leadership team. Work with the wider Business to help them understand the correct briefing process.   Skills & Experience Required Experience working in studio or design traffic management. Apple Mac/computer literate. You will have experience using, Microsoft word, PowerPoint, and Excel. Experience using project management tools such as Monday.com Knowledgeable of the print/production process. You will have experience in a design studio, havingworked with graphic designers, and have a strong understanding of the design and print/production process. Experience quoting for work, tracking hours spent and reconciling costs. Highly organised. You will facilitate focus, accuracy and quality in the relentlessly fast paced environment of a studio environment. A strong communicator. Managing multiple stakeholders across the business - show strong integrity, energy and enthusiasm while also being able to motivate, inspire and collaboratively lead resources. Focused and self-motivated. You will have the ability to work effectively to help deliver projects to deadlines. Comfortable managing a heavy workload, multi-tasking, and juggling numerous projects at any one time. Calm within a busy environment. You will be able to prioritise and adapt,multi-task effectively and switch planning due to the reactive nature of the business.