Personal Assistant to Executive Leadership (m/f/d) på Wingcopter i Weiterstadt
Wingcopter · Weiterstadt
Personal Assistant to Executive Leadership (m/f/d)
DEINE AUFGABEN
In this role, you will work closely with senior decision-makers and high-profile stakeholders, contributing to the coordination,
preparation, an...
DEINE AUFGABEN
In this role, you will work closely with senior decision-makers and high-profile stakeholders, contributing to the coordination,
preparation, and execution of sensitive operational and strategic topics. The position is suited for individuals with experience
working alongside senior executives, or similarly demanding stakeholders, who combine professionalism, discretion, and strong
organizational skills with the ability to operate independently in fast environments.
Act as sparring partner and executive assistant to Executive Leadership in a highly demanding environment.
Support day-to-day operations by structuring, prioritizing, and coordinating sensitive topics and tasks.
Prepare, organize, and follow up on executive meetings, briefings, and decision-making formats.
Manage complex calendars and coordinate appointments with senior internal and external stakeholders.
Serve as a central communication interface between Executive Leadership and selected stakeholders.
Prepare high-quality briefing materials, presentations, and decision documents for executive use.
Track action items and decisions and ensure reliable follow-up across interfaces.
Handle sensitive information with absolute discretion, professionalism, and integrity.
DEIN PROFIL
University degree in business administration, political science, social sciences, communication, or a comparable field.
Relevant professional experience supporting senior executives, political leadership, or other high-profile stakeholders.
Proven experience working in confidential, fast-paced, and high-pressure environments.
Excellent organizational skills with a structured, independent, and reliable working style.
Strong communication skills and confidence in interacting with senior and demanding stakeholders.
High level of discretion, integrity, and sense of responsibility.
Very good German and good English skills.
WAS DU ALS IDEALE KANDIDATIN ODER IDEALER KANDIDAT MITBRINGST
You thrive in collaborative environments and value collective success.
You approach challenges with a positive mindset and a proactive attitude.
You believe technology has the power to improve society and drive positive change for the future
WAS WIR ANBIETEN
A free parking space right at the office – for the days you come in.
Enjoy attractive employee discounts with corporate benefits on a variety of products and services.
Join the fun at our employee events and team-building activities.
Many of our roles offer remote work options and flexible hours to balance your life and work.
Stay fit with access to EGYM Wellpass – your wellbeing is a priority.
On two wheels to work? Take advantage of our Business Bike option and commute the healthy way.
WARUM WIR?
A motivated and supportive team, where every voice is heard, and collaboration drives our success.
A fast-growing tech startup, where the pace is exciting, and every day presents new challenges and opportunities.
A place where your ideas can take flight, allowing you to shape and influence projects from the ground up.
Dedicated to your personal and professional growth, offering opportunities to learn, develop, and thrive.
A company that values impact, where your work truly makes a difference and contributes to something meaningful.
Roll
Personal Assistant to Executive Leadership (m/f/d)
HELP US CHANGE THE WAY THE WORLD WORKS
BUILD SOMETHING THAT MATTERS.
Langdock exists to change the way the world works, bridging the gap between what technology can do and what people actually do
with it. We bring all leading AI models into one secure, model-agnostic platform and make them usable across entire organizations.
Over 10,000 companies use our platform every day, from fast-growing startups to some of Europe's largest enterprises. Their
employees open Langdock to draft strategies, analyze documents, or automate workflows - helping them to work smarter, think more
creatively, and reach their full potential.
ABOUT THE ROLE
We’re looking for an experienced, full-time Executive Assistant to join our team in Berlin and support our Co-CEOs, Lennard and
Judith.
In this role, you’ll work closely with our Co-CEOs, Lennard and Judith, as part of a young, entrepreneurial team. If you thrive in
fast-paced environments, love bringing order to hectic schedules, and approach each day with a proactive mindset, we’d love to
meet you.
We’re looking for someone highly organized, calm, self-motivated, and adaptable.
WHAT YOU WILL DO
* Internal organisation and steering. You run the CEO's operating rhythm. Calendar, inbox triage, meeting preparation, and
follow-through all sit with you. You keep an eye on details and you keep the leadership cadence (weeklies, board preparation,
offsites) moving.
* External travel and speaking. You plan and book complex international travel end to end, and you manage the speaking pipeline:
inbound requests, selection, briefing packs, and logistics on the ground.
* C-level relationship management. You become the trusted point of contact for the CEO's most important external relationships:
customers, partners, and investors. You track who needs a touchpoint and when, and protect these relationships through
reliability and proactivity.
* Augmentation and anticipation. You work half a step ahead of everyone else in the room. You can identify a bottleneck before it
forms. You build the systems, defaults and briefings that let the CEO spend their time on judgement rather than logistics.
* Admin. You manage expenses and finance admin and can support with occasional personal assistant (PA) duties as needed.
* CEO office collaboration. You’ll work in very close coordination with the CEO office, which includes a Chief of Staff and CEO
Office Manager who are responsible for operational processes in the CEO office. Incl. performance management, KPI tracking,
leadership accountability and strategic projects.
YOU MIGHT BE A FIT IF…
* You have previously supported a CEO or equivalent in a demanding organisation and are looking for another environment that
gives you an opportunity to grow.
* You want to be in a young, fast company. You are comfortable with ambiguity, short timelines and a team that is still writing
its own playbook, and you would rather shape the system than inherit a finished one.
* You are mission-driven. You care that European companies build and adopt AI, and you want your work to count toward that rather
than toward a job title. You are eager to automate your own work where possible.
* AI can do a lot of things, but in the short term, it won't be able to shepherd a growing group of mostly young people in a very
dynamic environment. We are looking for someone who can foster the most important human qualities within the organization.
* We are looking for a long-term partner, not someone optimizing for their next role.
* Personified calmness – You bring order, not chaos. When things get hectic, you're the person who slows down, thinks clearly,
and helps others do the same. Your presence makes people feel like things are under control. You instill calmness and
continuity in the organization.
* Good judgment – You know what matters and what doesn't. You read people well. You understand when to push and when to give
space, when something is urgent and when it can wait.
* Compassionate and empathetic – You care about the people around you. You understand that behind every missed deadline or
dropped ball is a human with hidden context. You hold people accountable with kindness.
* Ownership mentality – You see problems and fix them without being asked. You don't wait for permission. You follow through.
* Strong communicator – Written and verbal. You can draft important emails or have a difficult conversation with equal skill.
* Trustworthy – You'll have access to everything and work directly with the CEO. Discretion and trust are very important.
* You are a kind person who cares about the people around you.
THE ENVIRONMENT
We work from our office in Berlin, Greifswalder Strasse 212. Everyone works together in person because the hardest problems get
solved faster at a whiteboard than in a Slack thread. Conversations happen faster, problems get solved quicker, and we actually
know each other.
Days start at 8:30. Lunch & dinner are together. We run, go to the gym, and take care of ourselves. Health is not separate from
work here, it is part of how we work well.
The vibe is calm but intense. No one is yelling or panicking. But everyone is working hard on things that matter.
COMPENSATION
Salaries are transparent and tied to levels, not negotiation. All roles include equity.
We will figure out the right level together based on your experience and scope. Levels are about the work you own, not your title
or years of experience. We narrow down the expected salary range early in the process.
NEXT STEPS
We move fast. Most processes complete within two weeks.
If this sounds like your kind of work, we would like to meet you.
Description Who We Are At nLIGHT, we are constantly on the cutting-edge of laser technology in a massively growing market. We are
a leading provider of high-power semiconductors and fiber lasers for industrial, microfabrication, and aerospace & defense
applications, to name a few. Our lasers are changing not only the way things are made, but also changing the things that can be
made. Headquartered in Camas, Washington, nLIGHT is a publicly listed company (NASDAQ: LASR). IT HELPDESK TECHNICIAN The
Information Technology (IT) Help Desk is the first point of contact for staff seeking technical assistance. IT Help Desk
Technicians provide technical support over the phone, email, and in-person for our Vancouver, Camas, Hillsboro, and remote teams
for issues they may encounter in the operation of software, hardware, and operating systems for both onsite and cloud-based
systems. Maintains passwords, data integrity, and file system security for the desktop environment. This position will be based
out of our Camas Headquarters but may be required to travel to our Vancouver and Hillsboro locations to cover vacations. This
position also requires an on-call rotation within the team. We’re looking for a self-motivated individual, with strong customer
service orientation, who can work with little to no supervision in support of our employees. ESSENTIAL FUNCTIONS /
RESPONSIBILITIES: Provides user assistance with Windows 11, 10, 7, XP operating systems. Provides technical support remotely,
online, and face to face. Performs diagnostic tests, modifies, or repairs hardware to the board or component level. Establishes
and maintains a parts inventory for personal computers, as well as other supplies and computer center-related materials. Supports
desktop, laptop, and mobile device systems. Troubleshoots and implements desktop/laptop hardware. Manages user accounts,
computers, and groups in Active Directory and Office 365 Maintains and supports Audio/Video conferencing systems. Resolves service
requests and documents details based on work performed in Jira SM ticket tracking system. Follows up with users to ensure a
positive resolution of tickets. Provides user assistance with enterprise applications; Office 365, SharePoint, and other software.
Provides direct technical support to the executive staff. Troubleshoots basic networking. Performs work in office setting, as well
as on factory floor and in cleanroom environment. Demonstrates and maintains open communication to foster a culture based on
mutual respect and trust. Handles confidential and sensitive matters relating to all aspects of IT. Able lift objects weighing up
to 30lbs. Able to gown up and provide support within a FAB (Clean Room) QUALIFICATIONS & EXPERIENCE: Enthusiastic to learn new
skills and provide excellent service to internal customers. A+ or comparable hardware certification is desired. College or IT
trade school degree is desired. Experience in a manufacturing or similar environment is preferred. Must be self-motivated and able
to work independently at times. Must have the ability to apply knowledge and skills to complete a wide range of tasks. Ability to
work onsite M-F in Vancouver, as well as travel between locations, as needed. Exceptional customer service, problem-solving, and
analytical skills Ability to perform duties with integrity, honesty, and professionalism. The ability to communicate effectively,
both orally and in writing Ability to complete tasks in creative and effective ways. Ability to work on assignments requiring
considerable judgment and initiative in resolving issues or in making recommendations. Ability to use sound judgement, use
discretion, and escalate issues, as appropriate to IT leadership. Ability to protect confidential and proprietary information.
Understands implications of work and makes recommendations for solutions. Ability to work overtime and weekends, as needed. The
successful candidate may be required to travel internationally and domestically from time to time – usually no more than once or
twice a year. The successful candidate will be on a paid on-call rotation – generally 1 week per month. nLIGHT is proud to offer
comprehensive COMPENSATION AND BENEFITS: Pay depends on qualifications: Help Desk Technician I: $22.93 - $28.70 Help Desk
Technician II: $24.45 - $31.80 Target Cash Bonus with potential payout of up to 2% of earned wages 120 hours of paid Vacation per
year, plus paid Sick Leave and 10 paid Holidays Eligible for health benefits on the 1st day of the month after your start date
Medical, Dental and Vision Benefits, including prescription and orthodontia with employee-paid premiums as low as $40.00 per pay
period Company paid Short-Term and Long-Term Disability, and Life & AD&D Insurance Employee Assistance Program Aflac Supplemental
Insurance Flexible Spending and Health Savings Accounts Employee Stock Purchase Plan 401(k) with company match and immediate
vesting Jury Duty and Bereavement Leave Pay Tuition Assistance Pet Insurance nLIGHT is subject to US Export Control regulations.
To qualify for this position, you must be a US Person (that is, a US citizen, lawful permanent resident, or protected individual
granted asylum or refugee status). Equal Opportunity Employer. All qualified applicants will receive consideration for employment
without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status,
disability, or age. For more information about our commitment to equal employment opportunity, please see this government poster:
Know Your Rights: Workplace Discrimination is Illegal . If you are an individual with a disability and need a
reasonable accommodation in the application or hiring process, please contact Human Resources at (360) 566-4460 or
[email protected] . E-Verify Participation: nLIGHT participates in the E-Verify program. This employer will provide the Social
Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new
employee’s Form I-9 to confirm work authorization. For more information, please review the following notices: E-Verify
Participation Poster Right to Work Poster
Kyowa Kirin is a fast-growing global specialty pharmaceutical company that applies state-of-the-art biotechnologies to discover
and deliver novel medicines in four disease areas: bone and mineral; intractable hematologic; hematology oncology; and rare
disease. A Japan-based company, our goal is to translate science into smiles by delivering therapies where no adequate treatments
currently exist, working from drug discovery to product development and commercialization. In North America, we are headquartered
in Princeton, NJ, with offices in California, North Carolina, and Mississauga, Ontario.
Summary of Job:
The North America Head of Scientific Communications is a senior leadership role within NA Medical Affairs responsible for setting
the strategic direction, oversight, and governance of scientific communications across the regional portfolio. This role ensures
the delivery of high-quality, compliant, and impactful scientific communications that support evidence dissemination, medical
education, and scientific exchange throughout the product lifecycle.
The role provides leadership for regional publication strategy and execution, field medical resources, medical education content,
digital scientific communications, congress activities, and regional medical review processes. The role leads and develops a
high-performing scientific communications team and serves as a key strategic partner to Medical Affairs therapeutic area leaders,
commercial team and cross-functional stakeholders.
As a catalyst for innovation, the NA Head of Scientific Communications continuously evaluates emerging digital channels,
data-driven insights, and evolving stakeholder engagement preferences to ensure Medical Affairs remains at the forefront of
scientific exchange. This includes leveraging modern communication platforms and formats—including social media, podcasts, and
other digital channels—to meet the evolving information needs of healthcare professionals, scientific experts, and key opinion
leaders.
Essential Functions:
Future Pipeline Expansion & Capability Building
* Proactively prepare NA Scientific Communications to support future pipeline expansion, including new therapeutic areas,
indications, modalities, and lifecycle stages.
* Anticipate scientific communications needs associated with pipeline progress and evolving portfolio complexity, including early
asset planning, launch readiness, and post-launch evidence dissemination.
* Design scalable scientific communications approaches, processes, and resourcing models that can flex with portfolio expansion.
* Partner with Global Medical Affairs and Clinical Development to ensure early alignment of scientific narratives, data
generation plans, and publication strategy for pipeline assets.
* Identify capability gaps and lead continuous improvement initiatives across scientific communications, including talent
development, vendor partnerships, and operational excellence.
Strategic Leadership & Governance
* Develop and own the regional scientific communications strategy across multiple products, aligned with global medical strategy,
portfolio priorities, and North America Medical Affairs objectives.
* Establish and maintain regional governance frameworks, standards, and best practices for scientific communications across
channels and formats.
* Serve as a senior scientific communications advisor to North America Medical Affairs leadership and therapeutic area leads.
* Ensure compliance with internal SOPs, Good Publication Practice (GPP), ICMJE guidelines, and all applicable regulatory, legal,
and compliance requirements.
Publications & Evidence Dissemination
* Oversee regional publication planning and execution, including abstracts, manuscripts, posters, oral presentations, and plain
language summaries.
* Ensure timely, high-quality execution of regional publication plans in collaboration with global partners, investigators, and
external authors.
* Provide strategic oversight of publication vendors and agencies, including scope, budgeting, and performance management.
Scientific Content & Medical Materials
* Lead development and lifecycle management of regional scientific narratives, lexicons, and key data-driven messages.
* Oversee creation, approval, and maintenance of regional field medical materials, including slide decks, FAQs, disease education
materials, and data summaries.
* Ensure all materials are scientifically accurate, strategically aligned, audience-appropriate, and tailored to regional needs.
Medical Education & Congress
* Oversee scientific content for regional medical education, insight generation initiatives, advisory boards, and peer-to-peer
scientific exchange.
* Provide scientific communications leadership for regional congress strategy and execution, including content development,
scientific booth materials, and symposia support.
* Partner closely with Field Medical and Medical Education teams to align content with scientific objectives and stakeholder
insights.
Digital Scientific Communications
* Provide strategic oversight of regional digital scientific assets, including modular and omnichannel-ready content, congress
digital materials, and online educational resources.
* Partner with digital and omnichannel teams to ensure scientific rigor, consistency, and effective data visualization across
platforms.
Medical Review & Compliance Oversight
* Lead and oversee regional medical review processes to ensure efficient, compliant, and high-quality review of scientific
communications materials.
* Serve as a senior medical/scientific reviewer and escalation point for complex scientific, regulatory, or compliance-related
issues.
* Drive continuous improvement of review workflows and cross-functional collaboration.
People Leadership & Talent Development
* Lead, coach, and develop a team of scientific communications professionals, fostering a culture of scientific excellence,
accountability, and collaboration.
* Set clear objectives, provide ongoing performance feedback, and support professional development for direct reports.
* Build and sustain a high-performing scientific communications function capable of supporting a growing and evolving portfolio.
* Anticipate future portfolio and pipeline needs to inform thoughtful expansion of the scientific communications team over time.
* Define future role profiles and succession plans to ensure the organization scales effectively as new assets and therapeutic
areas are added to the portfolio.
Decision-Making Authority
* Accountable for regional scientific communications strategy, priorities, and execution across the North America portfolio.
* Final scientific approval authority for regional scientific communications materials within established governance and SOPs.
* Authority to manage external vendors and agency partners.
* Escalation authority for complex scientific, compliance, or reputational risk issues related to scientific communications.
Strategic Partnerships & Cross-Functional Leadership
* Serve as a strategic partner to North America Medical Affairs Leadership, Therapeutic Area Heads, Field Medical, Global Medical
Affairs, and Global Scientific Communications to ensure alignment of scientific communication strategies and execution.
* Collaborate closely with Clinical Development, HEOR, Regulatory Affairs, Legal, Compliance, Commercial, Digital, Omnichannel,
and Alliance partners to develop and deliver impactful, compliant scientific communications and medical education initiatives.
* Represent North America Scientific Communications on cross-functional governance committees, leadership forums, and strategic
initiatives, providing scientific communications expertise and influencing organizational priorities.
* Foster strong alignment between regional and global scientific communications strategies, ensuring consistency, operational
excellence, and effective dissemination of scientific evidence across the product lifecycle.
* Build and maintain productive relationships with external stakeholders, including investigators, scientific authors, vendors,
and agency partners, to support high-quality scientific communication deliverables.
Subordinates: Medical Communication Directors (2) and Senior Manager, PRC/MRC
Job Requirements:
Education
Advanced Scientific or Clinical Degree: An earned Ph.D., Pharm.D., or M.D. in a relevant life sciences, biomedical, or clinical
discipline is strictly required.
Experience
* Minimum 12+ years of experience in Medical Affairs, or related roles within pharmaceutical or biotechnology organizations, at
least 6 years in Scientific/Medical Communication.
* Senior leadership experience managing scientific communications teams and leading complex, cross-functional, matrixed
initiatives at regional or global scale.
* Extensive oversight of end-to-end scientific communications activities, including publications, medical education, field
medical materials, congress strategy, and digital scientific content.
* Strong understanding of publication planning standards, medical governance, and regulatory and compliance requirements within a
highly regulated environment.
* Experience serving as a strategic partner to Medical Affairs leadership, with ability to influence cross-functional
stakeholders and align scientific communication strategies with enterprise objectives.
* Background contributing to transformation initiatives in Medical Affairs, including modernization of scientific communications
and evolution toward digital and omnichannel engagement models.
* History of building, leading, and developing high-performing, multidisciplinary teams, including mentorship of managers and
senior scientific communications professionals.
* Experience operating within global or regional matrix organizations, ensuring alignment between regional execution and global
scientific communications strategy.
Technical Skills & Competencies
* Deep understanding of Medical Affairs operating models, governance structures, and the role of Medical Affairs across the
product lifecycle, including its interface with Clinical Development, Regulatory, and Commercial functions.
* Strong expertise in strategic planning, portfolio prioritization, and resource allocation within complex, global matrix
organizations.
* Comprehensive knowledge of Medical Affairs planning and execution, including scientific communications, publication planning,
medical education, field medical strategy, evidence generation, and investigator-sponsored research activities.
* Solid understanding of clinical development processes, regulatory requirements, compliance standards, and industry guidelines
governing Medical Affairs operations.
* Experience establishing and optimizing governance frameworks, operational processes, and performance metrics that enhance
effectiveness, consistency, and scalability of Medical Affairs activities.
* Ability to influence and align senior stakeholders across global and regional organizations without direct authority, driving
consensus in highly matrixed environments.
* Strong strategic acumen and business orientation, with the ability to translate enterprise priorities into actionable plans,
clear governance structures, and measurable outcomes.
* Advanced communication and executive presentation skills, with the ability to engage senior leadership and support informed,
cross-functional decision-making.
* Strong analytical capability, leveraging data, insights, and performance indicators to support prioritization, resource
decisions, and continuous improvement.
* Proficiency in business planning, portfolio tracking, and collaboration tools, with strong command of Microsoft Office
applications (PowerPoint, Excel, and related tools).
Non-Technical Skills
Ability to thrive in a fast-paced environment while managing ambiguity effectively. Strong work ethics are required. Passion for
personal learning and professional development. Cultural sensitivity and adaptability within multinational organizations.
The anticipated salary for this position will be $250,000 to $286,000. The actual salary offered for this role at commencement of
employment may vary based on several factors including but not limited to relevant experience, skill set, qualifications,
education (including applicable licenses and certifications, job-based knowledge, location, and other business and organizational
needs.
The listed salary is just one component of the overall compensation package. At Kyowa Kirin North America we provide a
comprehensive range of benefits including:
* 401K with company match
* Annual Bonus Program (Sales Bonus for Sales Jobs)
* Generous PTO and Holiday Schedule which includes Summer and Winter Shut-Downs, Sick Days and, Volunteer Days
* Healthcare Benefits (Medical, Dental, Prescription Drugs and Vision)
* HSA & FSA Programs
* Well-Being and Work/Life Programs
* Life & Disability Insurance
* Concierge Services
* Long Term Incentive Program (subject to job level and performance)
* Pet Insurance
* Tuition Assistance
* Employee Referral Awards
The compensation and benefits information set forth in this posting applies to candidates hired in the United States. Candidates
hired outside the United States will be eligible for compensation and benefits in accordance with their local market.
KKNA and all of its employees have an obligation to act in accordance with the law and with integrity in all our operations and
interactions
It is the policy of Kyowa Kirin North America, Inc. to provide equal employment opportunity to all qualified persons without
regard to race, religion, creed, color, pregnancy, sex, age, national origin, disability, genetic trait or predisposition, veteran
status, marital status, sexual orientation or affection preference or citizenship status or any other category protected by law.
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Inc. (“Controller”), which is located at 510 Carnegie Center Dr. Princeton, NJ 08540 USA and can be contacted by emailing
kkus.talentacquisition.8h@kyowakirin.com. Controller’s data protection officer can be contacted at usprivacyoffice@kyowakirin.com.
Your personal data will be processed for the purposes of managing Controller’s recruitment related activities, which include
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RECRUITMENT & STAFFING AGENCIES
Kyowa Kirin does not accept agency resumes unless contacted directly by internal Kyowa Kirin Talent Acquisition. Please do not
forward resumes to Kyowa Kirin employees or any other company location; Kyowa Kirin is not responsible for any fees related to
unsolicited resumes.
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