Supply Administrator SGS Linköping

Are you organized and detail-oriented? Are you able to efficiently manage competing priorities? Do you thrive on analyzing and solving problems to help ensure the business runs smoothly? If so, we’d like you to join our team as a Profit Center Office Administrator.     About the Role:      You will:  * Perform accurate and timely invoicing of all customer shipments daily. Inform appropriate teammate of any discrepancies noted on tickets that require review. * Generate daily invoice preview reports for management review. * Obtain, review, submit, and approve expense vendor invoices in an accurate and timely manner, reconciling within the Accounts Payable (AP) approval system or via credit card statements as needed. * Review purchase order debit memos and debit cancellations ensuring all required documentation is included and communicate the information to the Centralized AP team in an accurate and timely manner. * Assist with identifying and resolving vendor invoice/purchase order discrepancies for invoice reconciliation by the Centralized AP team. * Reconcile daily cash sale transaction payments and cash funds in the system, prepare the bank deposit, scan and process checks, prepare and submit required deposit paperwork to the Support Center. * Reconcile petty cash transactions monthly, prepare and submit required deposit paperwork to the Support Center. * File invoiced pick tickets, manifests, Hazmat manifests, receiving paperwork, deposit backup, and all reconciled reports daily. Maintain required files including credit card authorization forms and deposited checks in accordance with Company policy. * Create and maintain customer files in the system including tax exemption information, retain customer Tax Exemption Certificates per Company policy. * Perform daily, weekly, and monthly duties as defined by the Manager and Company policy. * Investigate, resolve, and respond to all customer, vendor, Credit Manager, and Support Center inquiries in a timely manner. * Assist co-workers in servicing customers including answering incoming calls, faxing, filing, and photocopying.  * Successfully complete required safety and compliance training programs as assigned. * Perform other reasonably related duties as assigned by immediate supervisor and other management as required.   About You:  * 1 or more years of experience in a customer service, accounts receivable, accounts payable, or similar role. * Knowledge of basic accounts receivable/payable bookkeeping practices and terms. * Possess a proper and valid driver's license   Our ideal candidate will also:  * Be able to use Microsoft Office software to communicate via email and to review reports and documents. * Demonstrate outstanding customer service and interpersonal communication skills. * Possess a high level of accuracy and attention to detail. * Be able to build and maintain a positive working relationship with customers, vendors, and co-workers. * Be able to research, analyze data, and solve problems. * Be able to prioritize work projects and multi-task. * Read, write, speak, and understand English. * Be able to add, subtract, multiply, and divide, using whole numbers, common fractions, and decimals. * Be able to learn and operate the computer related systems used to process customer invoices, vendor invoices, and cash sale payments.

Overview The Junior Contract Administrator will support the physical movement, custody and contractual obligations concerning the metal traded including the commodity supply chain to execute tasks with customers, logistics companies, and warehousers to ensure the timely and cost-efficient execution of physical metals trades     Responsibilities ·         Proactively coordinate internally across departments (Legal, Credit, Risk, Treasury, etc.) and with other Gerald global        offices as needed; and externally with trade counterparts, warehouses, ports, stevedores, and other third-party service providers to negotiate and procure necessary logistics services (trucking, rail, barge) to support the needs of the physical trading business. ·         Develop and maintain high-quality customer service relationships with various counterparties, including producers, consumers, and service providers, in a manner that creates operational synergies across the supply chain. ·         Proactively monitor contractual documentation, such as purchase/sales orders, invoices, shipping documents, and title documents, to ensure contractual obligations are met and executed in an accurate, timely, and cost-efficient manner. ·         Maintain internal records, including inventory on hand, goods in transit, and various bearer documents; continuously reconcile inventory records for reporting to Traders, Credit, and Treasury, as well as various external stakeholders. ·         Maintain and distribute storage and freight cost databases in order to facilitate timely and accurate trading decisions. ·         Responsible for timely releases, invoicing, and execution of other documentation to counterparties, as well as subsequent coordination of payments with the Treasury Department. ·         Ensure timely and accurate processing and payment of vendor invoices. ·         Perform other duties as assigned.   Educational Qualification and Experience ·         Bachelor’s degree. ·         Fluent English (C1 level spoken and written) is a must, additional language is a plus * Good knowledge of Incoterms® 2020 is a plus. ·         Proficiency in Microsoft Office Suite software applications, with advanced Excel and Word capabilities. ·         Detail-oriented with excellent organizational and problem-solving skills. ·         Ability to manage multiple tasks and meet deadlines in a dynamic environment. ·         Willing to travel domestically and internationally (Asia, Dubai, UAE) as required by the company.   Who We Are Gerald Group is one of the world's oldest and largest independent and employee-owned metal trading houses for the merchandise of non-ferrous, ferrous, and precious metals, as well as related concentrates and raw materials. With a market presence in 40 countries and 18 offices around the world. Gerald is a dedicated and trusted partner to leading miners and processors, industrial consumers, and major financial institutions. The Group’s global footprint, experienced risk management, market expertise and innovative trading desks, supplemented by logistics, warehousing, structured finance solutions, derivatives trading, and strategic investments ensure an enviable position for providing customers access to a diverse and steady supply of resources across the global metals value chain. The commodity markets that Gerald participates in - aluminum, copper, cobalt, tin, zinc, iron ore and precious metals - are a major part of the Electric Vehicle growth taking place now and in the future. Gerald Group has significant mining related interests across Africa, including Marampa Mines Limited in Sierra Leone, producing high grade iron ore concentrate, as well as other investments and offtake agreements. Our diverse and skilled employees are critical to Gerald's success and satisfying the needs of our business partners. Gerald is proud to be an industry leader in gender balance. Note*: All applications will be subject to potential background checks. You will be informed if this will be the case. Further information about the processing of your personal data will be made available during the application process. We'll seek your explicit consent prior to processing the data.