Chief of Staff to the CEO (m/f/d)

HELP US CHANGE THE WAY THE WORLD WORKS BUILD SOMETHING THAT MATTERS. Langdock exists to change the way the world works, bridging the gap between what technology can do and what people actually do with it. We bring all leading AI models into one secure, model-agnostic platform and make them usable across entire organizations. Over 10,000 companies use our platform every day, from fast-growing startups to some of Europe's largest enterprises. Their employees open Langdock to draft strategies, analyze documents, or automate workflows - helping them to work smarter, think more creatively, and reach their full potential. ABOUT THE ROLE We’re looking for an experienced, full-time Executive Assistant to join our team in Berlin and support our Co-CEOs, Lennard and Judith. In this role, you’ll work closely with our Co-CEOs, Lennard and Judith, as part of a young, entrepreneurial team. If you thrive in fast-paced environments, love bringing order to hectic schedules, and approach each day with a proactive mindset, we’d love to meet you. We’re looking for someone highly organized, calm, self-motivated, and adaptable. WHAT YOU WILL DO * Internal organisation and steering. You run the CEO's operating rhythm. Calendar, inbox triage, meeting preparation, and follow-through all sit with you. You keep an eye on details and you keep the leadership cadence (weeklies, board preparation, offsites) moving. * External travel and speaking. You plan and book complex international travel end to end, and you manage the speaking pipeline: inbound requests, selection, briefing packs, and logistics on the ground. * C-level relationship management. You become the trusted point of contact for the CEO's most important external relationships: customers, partners, and investors. You track who needs a touchpoint and when, and protect these relationships through reliability and proactivity. * Augmentation and anticipation. You work half a step ahead of everyone else in the room. You can identify a bottleneck before it forms. You build the systems, defaults and briefings that let the CEO spend their time on judgement rather than logistics. * Admin. You manage expenses and finance admin and can support with occasional personal assistant (PA) duties as needed. * CEO office collaboration. You’ll work in very close coordination with the CEO office, which includes a Chief of Staff and CEO Office Manager who are responsible for operational processes in the CEO office. Incl. performance management, KPI tracking, leadership accountability and strategic projects. YOU MIGHT BE A FIT IF… * You have previously supported a CEO or equivalent in a demanding organisation and are looking for another environment that gives you an opportunity to grow. * You want to be in a young, fast company. You are comfortable with ambiguity, short timelines and a team that is still writing its own playbook, and you would rather shape the system than inherit a finished one. * You are mission-driven. You care that European companies build and adopt AI, and you want your work to count toward that rather than toward a job title. You are eager to automate your own work where possible. * AI can do a lot of things, but in the short term, it won't be able to shepherd a growing group of mostly young people in a very dynamic environment. We are looking for someone who can foster the most important human qualities within the organization. * We are looking for a long-term partner, not someone optimizing for their next role. * Personified calmness – You bring order, not chaos. When things get hectic, you're the person who slows down, thinks clearly, and helps others do the same. Your presence makes people feel like things are under control. You instill calmness and continuity in the organization. * Good judgment – You know what matters and what doesn't. You read people well. You understand when to push and when to give space, when something is urgent and when it can wait. * Compassionate and empathetic – You care about the people around you. You understand that behind every missed deadline or dropped ball is a human with hidden context. You hold people accountable with kindness. * Ownership mentality – You see problems and fix them without being asked. You don't wait for permission. You follow through. * Strong communicator – Written and verbal. You can draft important emails or have a difficult conversation with equal skill. * Trustworthy – You'll have access to everything and work directly with the CEO. Discretion and trust are very important. * You are a kind person who cares about the people around you. THE ENVIRONMENT We work from our office in Berlin, Greifswalder Strasse 212. Everyone works together in person because the hardest problems get solved faster at a whiteboard than in a Slack thread. Conversations happen faster, problems get solved quicker, and we actually know each other. Days start at 8:30. Lunch & dinner are together. We run, go to the gym, and take care of ourselves. Health is not separate from work here, it is part of how we work well. The vibe is calm but intense. No one is yelling or panicking. But everyone is working hard on things that matter. COMPENSATION Salaries are transparent and tied to levels, not negotiation. All roles include equity. We will figure out the right level together based on your experience and scope. Levels are about the work you own, not your title or years of experience. We narrow down the expected salary range early in the process. NEXT STEPS We move fast. Most processes complete within two weeks. If this sounds like your kind of work, we would like to meet you.

🎤 FOUNDERS ASSOCIATE - A LETTER FROM THE PERSON YOU'D WORK WITH Most job ads are written by no one, for everyone. I want to do this differently. I'm Marius, Chief of Staff at voize. This role reports to me, and whoever takes it will work more closely with me than anyone else in the company. So instead of a template, here's what this job is, how I work, and how you can decide whether you'd want to work with me. 💡 WHAT THIS JOB ACTUALLY IS voize is growing fast, and fast-growing companies produce a specific kind of work: topics that matter but belong to no one. A new market needs operational groundwork. An org-wide process needs to be built. A decision needs a sharp analysis behind it. We're building a CEO Office to own exactly this work. You'd be its first hire. I’ll be honest about the range. One week you’re working on a question that I and the rest of the management team will decide the company’s direction on. The next you're doing operational groundwork nobody will ever applaud. Both matter equally, it's the nature of building an early-stage company. If you need every task to feel glamorous, stop reading here. If "done" is your favorite word, keep going. To make it concrete, your first months could look like this: you own the operational groundwork for one of our new markets end-to-end - research, vendor and partner setup, local operations - until things simply run. And you build one company-wide process from scratch, for example how cross-functional projects get scoped, prioritized, and tracked, and roll it out across the org. Different altitude, same job: you drive it to done. 🚀 HOW I WORK I give trust and autonomy by default. The way I see my job as a manager: set goals you can actually reach, give you the resources to get there, unblock you when you're stuck, teach you what I know - and then get out of the way. I care about outcomes, not hours. The flip side: you'll get a lot of freedom and little oversight. That's a gift if you work autonomously, and a problem if you don't. Autonomy doesn't mean silence, though. I expect you to ask for help early, not after something has quietly derailed. I'm very opinionated and direct. You'll always know where you stand with me, and I expect the same back - including telling me when you think I'm wrong. 🎯 WHAT I LOOK FOR Your background matters less than your pattern. You might come from consulting, VC, a startup, or something you built yourself. What I care about is this: you take ownership before anyone assigns it. You can be dropped into a topic you know nothing about and produce clarity within days. You hold a high bar for your own work without anyone checking. You ask a sharp question early instead of defending a wrong assumption late. And pace gives you energy instead of draining it. If you read that and felt recognized rather than impressed - good sign. 🌱 WHY VOIZE The care crisis is one of the most existential problems we face: fewer and fewer people caring for more and more of us. We build something that genuinely helps - over 200,000 caregivers use voize to win back time for people instead of paperwork. Purpose usually comes at the price of ambition. Not here. We combine real impact with high ambition and high speed, and that combination is rare. We raised a $50m Series A from leading investors like Balderton and HV end of last year and there is a lot ahead of us. 🤝 THE DEAL This job will be intense, and it will be fun. You'll get more exposure in your first year than most roles offer in five - to the CEO, me, the rest of the management team, and every part of the company. I'll invest in your growth personally. And the role isn't fixed: you'll shape it into what you want it to become. If you read this and think this is for you, please apply no matter who you are or what background you have! I want to meet you 🫶 Marius