People Operations Specialist

Seqera exists to advance science for everyone through software We provide software for scientists solving today's most complex and important challenges from pioneering innovative therapeutics to unveiling the secrets of our universe. The journey began a decade ago with Nextflow — open software that helps over 100,000 global scientists analyze and process data, with more power and flexibility than ever before. Today, Seqera consolidates fragmented data and diverse computing resources into a unified platform. Our modern biotech stack is trusted by over 150 leading life sciences organizations. Empowered with modern software engineering, organizations conduct science faster, on larger datasets, and with more confidence. Seqera accelerates discoveries in an open world. Would you like to be a part of a company with a bigger purpose and make it successful with your own ideas? If yes, keep reading! About the Role We need someone who sees a broken process and proactively identifies and improves operational gaps — who builds a workaround when the tool fails and treats compliance complexity as a puzzle to solve. Someone genuinely excited by the idea of owning the people operations foundation at a company where processes are still being built. You’ll play a key role in supporting employee lifecycle operations, compliance, HR systems, and day-to-day People processes across a distributed global team. You’ll work closely with People, Finance, IT, and external partners to help ensure our operations remain accurate, compliant, and employee-centered as we scale. This is a hands-on role with meaningful ownership and opportunities to improve systems, documentation, and workflows over time. What you’ll do Day-to-Day People Operations * Be the first point of contact for employees on People queries — policies, tools, and day-to-day support — running the JIRA Service Desk as the primary intake channel. * Run onboarding and offboarding end-to-end for every hire across all our locations, and employment models. * Manage employee lifecycle administration in HiBob and related systems, including leave management, compensation updates, benefits changes, and employee records. * Prepare documentation and HRIS updates for performance and compensation review cycles. * Partner with payroll, benefits, and external employment providers to ensure timely and accurate operations. * Maintain HR documentation, policies, contracts, and records in an organized and audit-ready manner. * Support visa and mobility processes in coordination with external immigration partners. * Identify opportunities to improve workflows, documentation, automation, and operational scalability. Payroll & Global Employment Compliance * Run the payroll cycles in coordination with external providers and Finance — ensuring accuracy, on-time delivery, and clean records across all countries. * Administer day-to-day operations with our global employment and benefits partners — managing employee lifecycle changes on platforms and keeping data accurate. * Manage US state-level employment compliance: workers’ compensation registrations, state tax nexus, mandatory paid leave, and local ordinances across all states where Seqera has employees. * Maintain Occupational Safety and Health (OSH) compliance across all jurisdictions — specially Spain and the USA. * Ensure employee data is processed in compliance with GDPR and applicable data protection laws — maintaining records, handling subject access requests, and flagging data risks promptly. What Will Help You Thrive Qualifications & Experience * 4–6 years of hands-on experience in People Operations, HR, or a generalist role with significant operational scope. * Experience working in a scaling, international, or operationally complex environment, required. You know what it’s like to build without a full playbook. * Experience managing multi-country payroll and employee administration across. * Working knowledge of Spanish labor law administration — required. Exposure to US employment law (federal and state level) is a strong plus; UK or Canadian experience is also valued. * Experience with HiBob or a comparable HRIS as an administrator (not just end user). * Familiarity with global employment platforms, benefits vendors, and HR tooling is strongly preferred. * Degree in Human Resources, Business Administration, Law, or a related field — preferred, not required if your practical experience speaks for itself. * Fluent Spanish and English (professional or native level for both) How you work * Resourceful. When the tool doesn’t do what you need, you find a way. When the process breaks, you fix it. You’re not blocked by imperfect systems or missing playbooks. * Bias for action. You’d rather ship an 80% solution today than wait for a perfect one next month — without compromising on compliance or confidentiality. * Detail-oriented. You catch the small things others miss. * Tech-savvy and quick to learn new systems. Comfortable across Slack, JIRA, spreadsheets, and HR tools. You pick up new systems fast. * Discreet. You handle sensitive and confidential information with professionalism and maturity, always. If you’re looking for a role where you can learn, grow, and contribute meaningfully from day one in a dynamic multi-disciplinary team, this is your opportunity. We encourage candidates to apply even if they don’t meet every preferred qualification. We value diverse career paths and experiences. If you require accommodations during the interview process, please let us know. Why Join Seqera * Be part of a mission-driven company empowering scientific innovation. * Work in a global, collaborative, and fast-growing environment. * Opportunity to shape foundational People processes. * Competitive salary and growth opportunities. * Barcelona HQ environment with international exposure. * Remote-friendly culture with meaningful in-person connection.

About Ultralytics: At Ultralytics, we commit to relentless innovation in the AI space and seek team members who resonate with our ambition to produce the world's best YOLO AI models. If you're obsessed with AI, eager to make an impact on the world, and thrive in dynamic, high-intensity environments, we invite you to apply for a position on our team. 💼 ABOUT THE ROLE As a People Operations Specialist, you'll be our first dedicated People Ops hire, owning the end-to-end employee lifecycle, global culture, and systems that keep our international team running. This is a builder role, not a small cog position in a large enterprise. You'll work directly with leadership, especially the VP of Operations, to design people processes from scratch and help scale Ultralytics from 60 to 150+ team members. You'll build onboarding, offboarding, HRIS workflows, employee experience, compliance coordination, and talent development systems that support our teams across London, Madrid, Shenzhen, and beyond. This role is ideal for an astute, hands-on people specialist who brings high empathy, operational rigor, discretion, and a strong desire to shape the foundational culture of a global AI company. 🚀 WHAT YOU'LL DO EMPLOYEE LIFECYCLE MANAGEMENT * Own global onboarding so new hires have the tech, tools, and context to succeed from day one. * Manage seamless, compliant offboarding processes for departing team members. * Partner with regional leads and external partners on contracts, compliance, and local HR practices. * Serve as the go-to contact for daily people inquiries, benefits administration, and London office needs. HRIS & OPERATIONAL EXCELLENCE * Act as superuser and admin for our HRIS, keeping employee data accurate and current. * Build, document, and streamline HR workflows that scale with our global growth. * Use compliant AI tools to automate repetitive HR processes and improve team efficiency. * Maintain people data and partner with leadership on headcount, retention, and market insights. TALENT DEVELOPMENT * Support performance review frameworks, career pathways, and training initiatives. * Source and organize L&D resources for technical, commercial, and operations teams. * Help embed high-performance habits across Ultralytics' growing global organization. * Improve people processes through clear documentation in the Ultralytics Handbook. 🧠 SKILLS AND EXPERIENCE CORE REQUIREMENTS * 2–4 years in HR, People Ops, Talent Ops, or a similar people-focused operations role. * Hands-on HRIS experience with platforms like HiBob, Rippling, Personio, or similar. * Strong project management skills with consistent ownership and execution. * High empathy, discretion, confidentiality, and maturity with sensitive employee matters. * Comfort using AI tools daily to streamline compliant, repetitive people workflows. NICE TO HAVE * Experience in a fast-moving tech startup, scale-up, or AI company. * Exposure to multi-location teams or cross-border compliance across the UK, Spain, or China. * Familiarity with employment contracts, benefits administration, and office operations. * Interest in AI, computer vision, open-source ecosystems, or YOLO models. * Multilingual communication or experience supporting international teams. 🌟 CULTURAL FIT At Ultralytics, we set bold goals and execute with speed, precision, and teamwork. We're driven by hard work, ambition, and resilience — building fast, learning constantly, and delivering measurable impact. You'll thrive here if you: * Take ownership and deliver results with focus and accountability. * Combine strategic thinking with hands-on execution. * Value excellence, grit, and creativity in equal measure. * See collaboration as the foundation for meaningful progress. Our culture is built around our core values: * Relentless progress: Constant evolution and improvement. * Strive for excellence: Perseverance and attention to detail. * Actions, not words: Focus on delivering meaningful results. * Act with urgency: Seize fleeting opportunities. * Open access to all: Transparent communication and collaboration. Learn more in our Ultralytics Handbook. 💰 COMPENSATION AND BENEFITS We reward excellence and impact — not just tenure or title. * Competitive salary: Reflecting your experience and contribution. * Equity packages: We want our success to be yours too. * On-site collaboration: Work with passionate builders in one of our global hubs. * Flexible working hours: We value results over routines. * Generous time off: 24 vacation days, your birthday off, plus local holidays. * Tech & tools: Work on cutting-edge AI projects that power millions of devices. * Gear: Brand-new Apple MacBook Air/Pro, Apple Studio Display, and AirPods Pro 3. * Learning & development: Dedicated budget for personal and professional growth. * High impact: Your work will shape the future of vision AI. 👉 Check out ultralytics.com/careers for more about our culture, values, and teams. 🌎 WHERE AND HOW YOU CAN WORK We believe great work happens where passion meets purpose. * This role is hybrid at our London hub (three days on-site per week). * Applicants must have legal authorization to work in the UK. We're an in-office team that values daily collaboration, energy, and connection. Being together helps us move faster, learn from one another, and celebrate wins as they happen. What we offer: Cutting-Edge, Next-Generation AI Computer Vision Technology: Contribute to building cutting-edge computer vision AI models based on the YOLO framework. Impactful Work: Shape the future of AI-powered solutions that transform industries. Collaborative Culture: Join a talented and passionate team that values open communication and innovation. Ultralytics Handbook Comprehensive guide to our company's mission, vision, values, and operational practices. This handbook is designed to provide key insights and resources for our (future) team members, collaborators, and community to align with Ultralytics' core principles. Link: https://handbook.ultralytics.com/ Ultralytics is an equal opportunity employer committed to building an inclusive workplace. We believe that everyone should be able to bring their whole selves to work, and we do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, veteran status, disability, or any other legally protected status.