Recruiting Coordinator

Description We are looking for a highly energetic Recruiting Coordinator to join our HR team! As a recruiting coordinator at our company, you will be responsible for candidate management and scheduling and coordinating interviews. Additionally, the Recruiting Coordinator will collaborate with other coordinators on project initiatives to streamline interview processes, creating a delightful, best-in-class experience for every candidate. What will you do: Deliver a seamless and positive recruiting experience for all candidates Scheduling Interviews, working with candidates, and hiring managers / Interview panels. Track and maintain all Hiring Activities in Jobvite and ensure data accuracy. Providing follow-up correspondence to candidates on recruiting status via phone and email Identifying opportunities for improving the candidate experience and scheduling efficiency Perform administrative duties as required to support the recruiting team Maintain a high level of confidentiality at all times, both internally and externally Expected to handle Recruitment for junior-level roles or sourcing support What you have done: 0 -3 years of exp as recruiting coordinator or Recruiting Assistant Familiarity with HR databases, Applicant tracking systems (Jobvite), and candidate management systems is desirable A bachelor’s degree in Human Resources is required Excellent PC skills, including Microsoft Office and Calendar management tools. Ability to prioritize and manage multiple tasks with deadlines Comfortable with change & ability to adapt quickly Hands-on experience with various selection processes, like phone interviews and reference checks, is desirable Having experience as a full-cycle recruiter is a plus As an equal opportunity employer, all applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, national origin, age, sexual orientation, disability, veteran status, genetic information, or any other protected characteristic under applicable federal, state, and/or local law. For more information, please refer to Know Your Rights: Workplace Discrimination is Illegal. We are committed to providing reasonable accommodation for all qualified individuals with disabilities. If you require a reasonable accommodation, please contact us at (669) 240-2248. If your experience and skills closely match our job description but may not necessarily fulfill all requirements, please still apply. Gigamon is on a continued mission to grow and scale an innovative organization. We believe this is best achieved by hiring, celebrating, and respecting people with diverse backgrounds, skills, perspectives, and experiences. The privacy rights of all individuals including job applicants and candidates are very important to us. Our Gigamon Applicant Privacy Policy , will inform you about how Gigamon Inc. and its direct and indirect subsidiaries collect, use, store, or otherwise process personal information about job applicants and candidates, including through your access and/or use of our careers website and third-party job websites (e.g. LinkedIn, Indeed, Glassdoor, Naukri, etc.). We may use automated tools, including AI-based systems, to help screen and evaluate application materials for this role. These tools are designed to assess job-related qualifications only and do not make final hiring decisions; human reviewers remain involved in the process. Further, Gigamon uses Jobvite, developed by Employ, to screen and evaluate all Gigamon applicant resumes. The system analyzes resumes for skills, experience, and qualifications and processes employment history, education, and skills. This AI-based system is used for all Gigamon positions. For questions, contact [email protected] . You have the right to request reasonable accommodation; to do so, please send a message to [email protected] .

With millions of diners, 60,000+ restaurant partners and 25+ years of experience, OpenTable, part of Booking Holdings, Inc. (NASDAQ: BKNG), is an industry leader with a passion for helping restaurants thrive. Our world-class technology empowers restaurants to focus on what matters most – their team, their guests, and their bottom line – while enabling diners to discover and book the perfect restaurant for every occasion.  Every employee at OpenTable has a tangible impact on what we do and how we do it. You’ll also be part of a global team and its portfolio of metasearch brands. Hospitality is all about taking care of others, and it defines our culture.   About the Job We are seeking a Recruiting Coordinator to support OpenTable on an 18-month contract basis. In this role, you will work collaboratively with a team of coordinators to support recruiters and serve as the primary point of contact for candidates and employees worldwide. You will play a vital role in ensuring a seamless and positive experience throughout the hiring process, managing complex interview schedules across multiple time zones. By maintaining accurate records and optimizing talent acquisition processes, you will directly impact the organization's ability to attract and onboard top talent efficiently. Your organizational skills and dedication to service will foster an engaging environment for both new hires and internal teams.   Responsibilities * Coordinate and schedule complex phone, video, and in-person interviews across multiple global time zones, ensuring comprehensive preparation for both candidates and hiring panels. * Manage the end-to-end candidate experience, including arranging travel, responding to inquiries, and providing thoughtful solutions to scheduling challenges. * Facilitate the global offer and onboarding processes by creating accurate offer letters, updating template databases, and initiating region-specific background checks in compliance with local regulations. * Maintain accurate candidate and employee records using applicant tracking and human resources information systems to support data integrity and reporting needs. * Serve as a dedicated resource for new hires and hiring managers, guiding them through onboarding to ensure a smooth transition into the organization. * Drive continuous improvement in talent acquisition operations by auditing compliance requirements, managing contract procurement, and participating in process optimization initiatives.   Minimum Qualifications * 1+ years of prior experience working as a Recruiting Coordinator or in a similar administrative support role. * Proven ability to effectively prioritize multiple tasks and manage complex logistics with a high degree of organization and attention to detail. * Excellent verbal and written communication skills, with the ability to interact professionally with individuals at all levels of the organization. * Demonstrated capability to handle sensitive information with strict confidentiality and discretion. * Proficiency in using standard office productivity tools (such as word processing, spreadsheets, and email platforms) to support daily administrative functions.   Preferred Qualifications * Hands-on experience using applicant tracking systems (e.g., Greenhouse) to manage candidate pipelines, records, schedule interviews, and create employment contracts. * Working knowledge of human resources information systems (e.g., Workday) for data management and reporting. * Experience managing inquiries and support requests using data management or ticketing systems (e.g., Zendesk). * Familiarity with global hiring practices, local employment compliance, and background check protocols. * A proactive approach to identifying operational inefficiencies and participating in process improvement initiatives.   Work Environment & Flexibility At OpenTable, we pride ourselves on fostering a global and dynamic work environment. As a team member with us, you will benefit from a schedule tailored to accommodate a global workforce operating across multiple time zones. While the majority of your responsibilities may align with conventional business hours, there will be instances where you are expected to manage communications - via calls, Slack messages, or emails - outside of regular working hours to effectively collaborate with international colleagues, respond to restaurant partners, and/or address urgent matters. OpenTable will always abide by and consider local laws and regulations.   Inclusion We’re committed to creating a workplace where everyone feels they belong and can thrive. We know the best ideas come when we bring different voices to the table, so we're building a team as dynamic as the diners and restaurants we serve—and fostering a culture where everyone feels welcome to be themselves. If you need any reasonable adjustments during the application/interview process, or on the job, we’re here to support you. Please reach out to your recruiter to request any accommodations.   #LI-Hybrid