Meetings and Events Client Finance Co-ordinator (12-month fixed term contract)

Job Title: Meetings and Events Project Manager Brand: Emota Location: UK: Ashby-de-la-Zouch or Manchester, (working min 2 days a week from nearest office with remaining 3 days able to be worked remotely) Reporting to: Project Director Direct report(s): None A BIT ABOUT THE ROLE … Reporting into a Project Director you will manage global meetings, events and congress participation for our pharmaceutical clients. You will ensure each event is profitable, compliant and meets clients and team's expectations. You will be responsible for all logistical elements and budget management and be supported by a Project Executive who will manage the attendee participation. This role, which includes national and international travel, will involve client partner, supplier and financial management at all stages of the delivery - pre, on-site and post event. We offer a comprehensive benefits package to you including volunteer days, enhanced annual leave with an option to buy/sell, company pension, life and health insurance and many other benefits. WHAT WILL YOU DO … Project Management: · Manage all venues and associated logistical arrangements including congress attendance and business centre, dinners and break-outs and housing blocks and attrition · Manage congress sponsorship activity on behalf of your client including approval process, liaison with client contracting team and booth providers · Manage and co-ordinate client requirements with all 3rd party suppliers/internal service providers · Produce, manage and circulate important communications e.g. weekly status reports to all main meeting partners · Travel on-site to conduct site inspections including planning meetings with all suppliers and for delivery of the event · Manage post event metric reporting Client Liaison and Development: · Deliver first class customer service following clients goals · Plan, attend and implement client planning meetings – face-to-face, hybrid and virtual including debriefs Financial Management: · Responsible for the preparation and maintenance of budgets, throughout the lifecycle of each event including approving invoices · Ensure financial tracking of each event and conduct regular 'health checks' to ensure positive cash flow · Accomplish scope management – to identify and charge clients for out-of-scope activities · Track cost avoidance / saving measures · Ensure compliance with company and client invoicing processes · Responsible for the preparation and maintenance of congress cross charge budgets, throughout the lifecycle of each event General: · To work with appropriate support departments to ensure the delivery of client measurables · Assist new starters by taking on the role of 'Buddy' · Apply our mission, vision and values · Comply with all company and client procedures · Maintain good long-term relationships with hotels, venues and suppliers, to ensure the best value for money for your clients · Be an ambassador for the agency · To be mindful of environmental sustainability in all aspects of your role and incorporate this mindset in your approach WHAT DO YOU NEED TO HAVE … · Organiser with a minimum of 4 years event management delivery of corporate events . Live within a commutable distance (within 1 hour) of either our Ashby-de-la-Zouch or Manchester offices · Experience managing event budgets from initial budget, through revisions and reconciliation · Client liaison skills · Team motivator and professional team member · A focus on accuracy, detail, consistency and dedicated to customer service · Intermediate level Excel (can maintain complex spreadsheets) · The ability and desire to travel on-site internationally A BIT ABOUT US …. Emota is an award-winning global events agency that creates and delivers engaging, impactful experiences. Inizio Engage XD is an unusually shaped communications group that creates experiences that inspire lasting change. We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioural science. We engage internal and external audiences through the delivery of live and virtual experiences, film, digital, and immersive content. Don't meet every job requirement? That's okay! Our company is dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.

Job Summary and Purpose Supports the execution of Precision AQ IREC’s mission to provide best-in-class, thought-leading investor relations and public relations counsel to biotechnology and healthcare companies in the agency setting. Collaborates across team members to manage timelines, coordinate deliverables and bring key initiatives to life.  Main Duties and Responsibilities Project Management and Execution •    Support day-to-day execution of the IREC business, helping manage timelines, deliverables, and priorities across workstreams  •    Take ownership of tactical project components from planning through execution, ensuring high-quality, on-time delivery  •    Track project progress, manage action items, and proactively flag risks or delays to maintain momentum •    Develop and maintain organized materials, trackers, and documentation across projects •    Partner closely with internal teams and other stakeholders to ensure alignment on objectives and deadlines Administrative and Operational Support •    Provide proactive, day-to-day logistical support across internal initiatives  •    Coordinate scheduling, meetings, and communications across teams and stakeholders •    Maintain strong organization of project files, materials, and data to support seamless execution •    Help streamline workflows and improve efficiency  •    Ensure effective implementation of systems and access  •    Support internal coordination across IR, PR, and cross-functional initiatives •    Assist with tracking, reporting and documenting key operational and IR content •    Ensure compliance with internal processes and policies •    Help manage vendors, invoicing and other finance team support •    Support onboarding and offboarding processes for clients and employees •    Serve as a point of contact for the IREC team for logistical and operational support, broader office communications •    Assist with CRM management / updates •    Support broader office management team as needed  Event Planning and Execution •    Support planning and execution of company events and meetings; contribute to companywide cultural initiatives and planning •    Coordinate logistics, materials, outreach, and on-site event support   •    Prepare and organize materials for events and the office, collaborating with Creative and Digital teams •    Ensure a polished, high-quality experience for both employees and external stakeholders New Business and Market Positioning •    Support development of pitch materials, presentations, and content for new business opportunities •    Assist in coordinating outreach for new business and relationship-building efforts with investors, analysts, and industry stakeholders  •    Assist with outreach campaigns and company marketing efforts, including the monthly newsletter, social media and other industry thought leadership Leadership •    Manage across account teams, with professional conduct and communication aligned with our collaborative and purpose-driven culture; uphold principles of client service, purpose, accountability, mutual respect, and collaboration •    Champion diversity, equity, and inclusion  •    Lead by example, balancing competitive drive with a spirit of collaboration and integrity And other job duties as assigned by the line manager.    Education and Experience Minimum Education & Experience:  •    1-2 years of prior applicable experience (work or internship); Bachelor’s degree or equivalent  •    High standards of quality control and client service, meticulous attention to detail  •    Ability to successfully manage multiple projects from conception to completion in a fast-paced team environment •    Bachelor’s degree required Knowledge, Skills, and Competencies •    Strong written and spoken communication skills  •    Critical thinker who takes initiative, can conceptualize and synthesize content and generate ideas  •    Proactive problem solver with an analytical skillset and ability to apply learned strategies and tools  •    Skilled project manager, able to effectively multitask, organize and manage complex logistics and datasets •    Able to work independently and collaboratively in a team-based, hybrid environment •    Proficient with Microsoft suite including PowerPoint and Excel •    Competent in technology-driven environments, including AI and various tools and platforms •    Committed to the success and growth of IREC and the entire team •    Discretion to handle confidential information with professionalism   Precision is required by law in some states or cities to include a reasonable estimate of the compensation range for this role. This compensation range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to: skill sets, experience and training, licensure and certifications, and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. At Precision, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. This role is also eligible for a discretionary annual bonus, health insurance, retirement savings benefits, life insurance and disability benefits, parental leave, and paid time off for sick leave and vacation, among other benefits. Reasonable estimate of the current range $50,000—$70,000 USD ---------------------------------------------------------------------------------------------------------------------------------- Any data provided as a part of this application will be stored in accordance with our Privacy Policy. 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Precision Medicine Group is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other characteristics protected by law. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact Precision Medicine Group at myHR@precisionmedicinegrp.com [myHR@precisionmedicinegrp.com]. Recruitment Fraud Warning: Please be aware that fraudulent individuals and websites may impersonate Precision Medicine Group or its affiliates and attempt to obtain personal, financial, or banking information through fake job postings or employment offers. Precision Medicine Group will never request payment, banking details, or other sensitive financial information as part of the recruitment process. If you believe you have been targeted by a recruitment scam, we encourage you to report the incident to your local law enforcement authorities, consumer protection agency, or relevant cybercrime reporting organization in your country. Please also notify us at myHR@precisionmedicinegrp.com [myHR@precisionmedicinegrp.com] so we can investigate and take appropriate action.