Workday Finance Systems Manager

GAQ327R188 Mission Databricks’ Finance team is looking for an experienced and proactive global stock plan administrator to assist with the development and scaling of a world-class equity program. The successful candidate will work with the Senior Manager of Stock Administration and be responsible for hands-on, end-to-end administration of Datbricks’s global equity plans on Shareworks Private Market solution (including but not limited to options, RSUs and warrants). The ideal candidate will have at least 6 years of private and public company experience and be exceptionally organized, responsible, detail-oriented, and resourceful. Responsibilities: * Administer the company’s equity plans for all employees globally. * Work closely with the internal tax and payroll team regarding global plan management, including tax withholding, compliance, and related matters. * Process and manage all stock transactions for the global workforce and tax payments associated with each transaction. * Provide a superior level of customer service to employees, management, and others. * Support employee understanding of equity awards, and company programs, and policies by providing live and recorded presentations to new and existing employees. * Assist the Stock Admin Manager in working with inside and outside counsel to monitor global compliance developments for our global stock plan. * Perform data entry and manage daily and cyclical stock administration processes for grants, stock option exercises, terminations, and leaves using Shareworks private company platform. * Understand and have working knowledge and experience in the application of accounting rules associated with stock-based compensation (ASC-718). * Prepare monthly reconciliations of option grants, exercises, RSU releases, grant cancellations, and outstanding share balances. * Assist the Stock Admin Manager with global reporting requirements to ensure compliance with each jurisdiction’s rules and regulations. * Prepare custom reports and reconciliations to assist in the review of equity and transaction data. * Assist in providing supporting documents for internal/external SOX auditors and respond accurately, thoroughly, and timely to requests for data. * Perform other duties and ad hoc requests as requested. * Maintain an effective partnership with internal Legal, Finance, Tax, Payroll, and PeopleOps. Qualifications * 6+ years of relevant experience in the administration of global equity plans (ideally for both private and publicly traded U.S. companies). Bachelor’s degree required, CEP Level III, or equivalent certification preferred/ minimum of CEP Level I required. * Strong working knowledge of stock plans and various equity award types. * General understanding of equity taxation. * An expert in the use of Shareworks and Excel (pivot tables, V-lookups). * Track record of effectively collaborating with cross-functional groups (e.g., Finance, Legal, Accounting, Payroll, HR). * Demonstrated experience working directly with Shareworks and other major third-party equity software systems and brokerage firms. * Workday experience. * Demonstrated analytical abilities and Excel skills. About Databricks Databricks is the data and AI company. More than 10,000 organizations worldwide — including Comcast, Condé Nast, Grammarly, and over 50% of the Fortune 500 — rely on the Databricks Data Intelligence Platform to unify and democratize data, analytics and AI. Databricks is headquartered in San Francisco, with offices around the globe and was founded by the original creators of Lakehouse, Apache Spark™, Delta Lake and MLflow. To learn more, follow Databricks on Twitter, LinkedIn and Facebook. Benefits At Databricks, we strive to provide comprehensive benefits and perks that meet the needs of all of our employees. For specific details on the benefits offered in your region click here. Our Commitment to Diversity and Inclusion At Databricks, we are committed to fostering a diverse and inclusive culture where everyone can excel. We take great care to ensure that our hiring practices are inclusive and meet equal employment opportunity standards. Individuals looking for employment at Databricks are considered without regard to age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other protected characteristics. Compliance If access to export-controlled technology or source code is required for performance of job duties, it is within Employer's discretion whether to apply for a U.S. government license for such positions, and Employer may decline to proceed with an applicant on this basis alone.

About Ogilvy   Ogilvy, part of WPP, has been creating impact for brands through iconic, culture-changing, value-driving ideas since the company was founded by David Ogilvy 75 years ago. It builds on that rich legacy through Borderless Creativity – innovating at the intersections of its advertising, public relations, relationship design, consulting, and health capabilities with experts collaborating seamlessly across over 120 offices in nearly 90 countries. Ogilvy currently ranks as the #1 global agency network for creative excellence and effectiveness by WARC, signifying its ability to deliver creative solutions that drive unreasonable impact for clients and communities. Ogilvy is a WPP company (NYSE: WPP). For more information, visit Ogilvy.com, and follow us on LinkedIn, X, Instagram, and Facebook.   About WPP WPP is the trusted growth partner for the world’s leading brands. We unite cutting-edge media intelligence and data solutions, world-class creativity, next-generation production, transformative enterprise solutions and expert strategic counsel in a single company – powered by exceptional talent and our agentic marketing platform, WPP Open, to help our clients navigate change, capture opportunity and deliver transformational growth. For more information, visit WPP.com. Department: Commercial Finance  Location: London  Contract type: Fixed-Term (12 months)  Full Time/Part time: Full Time  Reporting into: Commercial WIP Manager Lead    The Role:  This role is responsible for the billing and WIP management on a portfolio of clients. They are the gatekeeper of the jobs. Reporting into the Commercial WIP Manager Lead.  You will be responsible for all job opening and closing and ensuring that best practice is applied to job management throughout the life cycle of the job.  You will be part of a dynamic team which is striving to ensure best commercial practice is at the heart of all agency business transactions.  You will have a close working relationship with both Commercial Managers (CM), the other Commercial WIP Managers and the agency client team.    Key Responsibilities:  Job Management  · Ensuring adherence to the job opening process  · Ensuring timely management and follow up on jobs with client teams  · Explaining to client team how the job processes work on a client and why  · Regular meeting with client teams to review open jobs  · Working with CM to ensure best use of Workday for each client’s specific needs  · Billing to client on a timely basis, ensuring invoices are in line with client processes and internal processes  · Keeping a log of Credit Notes and obtaining relevant sign off  · Advising CM if client teams are not following internal processes or not making themselves available for WIP reviews  · Preparing reports on time value on jobs vs. fee invoiced for CM to review  · Reviewing open PO’s and advising teams to close where appropriate  · Ensuring jobs are closed down correctly when necessary  · Ensuring Project Manager has signed off on each closed job and reviewed the profitability  · Ensuring job setup follows the Commercial Control guidelines and the necessary documentation is attached to it  · Allocation of WIP balances on Workday  · Reviewing FX gains/losses on the jobs and taking appropriate action to clear any balances  Client Contracts  · Carrying out credit checks on new clients  · Setting up new clients in Workday  · Ensuring Workday Masterdata is correct  · Ensuring you understand the VAT rules on each client and that they are adhered to  · Ensuring you understand the foreign currency policy on each client and it is being adhered to  NWC Management  · Liaise with Finance Plus Debtors as appropriate, to assist with resolution of any Debtors issues  · Reviewing WIP and pro-actively ensuring any issues are resolved or escalated to avoid NWC provisions  Compliance  · Ensure compliance with ICFR regulations in relevant areas  · Assist in any ICFR or other audits, including client audits  · Raising a query if there is an area of compliance which you do not understand or appears to be a duplication  · Ensuring all internal procedures and policies are adhered to  · Ensure Purchase Order policy is adhered to – i.e. no approved PO’s issued after supplier invoice date, highlighting to CM where there is breach of the policy  Other responsibilities  · Ensuring best practice in use of all systems and help in training on Workday new client team joiners if appropriate  · Running ad-hoc reports on Workday for the brand teams  · Ad hoc requests from CM    Requirements:  · Media-experience preferred/experience in service-oriented business with commercial focus.  · Proactive and self-motivated, with a desire to identify and improve on processes.  · Confident and enthusiastic communicator (written and verbal). Proven stakeholder management.  · Familiarity with Billing, WIP and Net Working Capital management.  · Excellent organisation and attention to detail. Time management skills essential due to multiple deadlines and priorities.  · Excel skills are essential (sumifs, vlookups, etc.)    How we help you Thrive:  · 25 days annual leave + 1 Volunteer Day   · Bupa Healthcare  · Enhanced Maternity, Adoption and Shared Parental Leave  · We have a Flexible Working Model with core working hours: 10am – 4pm  · A 1.5:1 Matching Pension Structure  · Wellbeing and Health: Up to £25.00 per month towards physical or online exercise class membership, Unmind membership, LifeWorks tool and annual eye tests and development budgets and Wellbeing incentives and activities throughout the year   · Season Ticket Loan and Cycle to Work Scheme  · Life Assurance At Ogilvy, our people are at the heart of what we do: a creative agency that sparks game-changing ideas across culture and business through collaboration, integrity, and a celebration of self-expression.  We believe in building powerful teams with purpose - and we relentlessly curate transformative initiatives that make our commitment to fairness, and equity a reality.  Our ultimate mission is to leave a positive impact on the world, creating a better future for all, while supporting and uplifting the global communities we serve.  This is central to our mantra of Borderless Creativity. Ogilvy is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers. If you need any assistance seeking a job opportunity, or if you need reasonable accommodation with the application process, please contact us at accommodations@ogilvy.com. Please note that this contact is only for candidates who are requesting accommodation. Emails for other purposes, including application status requests, will not receive a response.