About The Oncology Institute (www.theoncologyinstitute.com

[https://www.globenewswire.com/Tracker?data=p_KL_mI0cuWfXzRimVPJuamuAK3cS_3xyPQ_GAUvWBW6-XoUCKiHAhx9RKB3hidlH-QFYTT9QSdWIZzbUMEZRHIZ__snDwhQUL0VcbpzfTrDVgTtgrkFqK9-AGE_PVdpYMN7DZpyHIGNb3OH4zFea_TKV5iow1Hsa678-vVkZcdpUWLP7AR9zzExIWqMjDamQkmQZs2IbVUAyORbLhG12BTXkutFoVq9sG0yI_W_1eC-pLqHr6g8TDo50DxEZBSs_OS7QcO1FrkXqcqSpBgYceAxBeAQJ3KWTG3KK8DTySDPSssMADB7HQNdsEzrSeFG]):

Founded in 2007, The Oncology Institute (NASDAQ: TOI) is advancing oncology by delivering highly specialized, value-based cancer

care in the community setting. TOI offers cutting-edge, evidence-based cancer care to a population of approximately 1.9 million

patients, including clinical trials, transfusions, and other care delivery models traditionally associated with the most advanced

care delivery organizations. With over 180 employed and affiliate clinicians and over 100 clinics and affiliate locations of care

across five states and growing, TOI is changing oncology for the better.

[https://theoncologyinstitute.sharepoint.com/:i:/r/sites/ComparablyImages2/Shared%20Documents/Images/FOA%20Call%20Center%20Recptionists.png?csf=1&web=1&e=8gOBlB]

As an Administrative Assistant in our corporate office, you play a vital role in supporting the people, processes, and

communication that help our oncology practice deliver compassionate, patient-centered cancer care. We offer a collaborative and

mission-driven workplace where your organization, professionalism, and attention to detail directly contribute to smoother

operations, stronger teams, and a better experience for the patients and communities we serve.

Purpose of Job:

The Administrative Assistant for the Corporate Office plays a key role in ensuring smooth day-to-day operations by managing front

desk responsibilities, coordinating office logistics, and providing administrative support to corporate leaders. This individual

is the first point of contact for visitors and callers, and is instrumental in maintaining a professional and welcoming office

environment.

Key Responsibilities:

Reception & Front Desk Support
Greet and assist visitors, ensuring a positive and professional experience.
Answer and direct incoming calls appropriately.
Manage visitor logs and security protocols.
Mail, Faxes & Office Supplies
Receive, sort, and distribute incoming mail and faxes.
Prepare outgoing mail and packages.
Monitor and order office supplies, ensuring inventory is stocked and organized.
Calendar & Meeting Support
Provide calendar support to designated corporate leaders, including scheduling meetings and coordinating logistics.
Reserve conference rooms and assist with meeting setup (e.g., AV equipment, catering, materials).
Administrative & Operational Support
Assist with document preparation, filing, and data entry.
Support internal communications and distribute memos or announcements.
Coordinate office maintenance requests and liaise with building management as needed.
Assist with setup and tear down of corporate events.
Provide support to Administrative Coordinators as needed.
Run local errands occasionally to pick up supplies.
Perform all other assigned duties and tasks as requested to support the needs of TOI.

Experience, Education, and Qualifications:

High School Diploma or G.E.D.
1 or more years of administrative or related experience
Experience supporting executives in multiple time zones preferred
Bilingual Spanish preferred

KNOWLEDGE, SKILLS AND ABILITIES:

Excellent verbal and communication skills
Excellent organizational and planning skills; able to keep track of tasks/deliverables for ongoing efforts
Team player who thrives in a fast-paced setting, moving quickly while being an excellent partner to the team and

cross-functional partners

Ability to organize and prioritize competing tasks while maintaining strong attention to detail
Strong time management skills with the ability to meet deadlines
Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software

PHYSICAL DEMANDS:

This is an in-office role working out of our corporate offices.
Frequently required to sit for extended periods of time, stand, walk, and reach with hands and arms
Ability to apply manual dexterity including hand/wrist flexibility for computer keyboarding
Occasionally required to sit, bend, kneel, stoop, or crouch
May be required to lift, move, and carry up to 15lbs.
Specific vision abilities required include close vision, color vision, depth perception, and the ability to adjust focus
Frequently required to hear and speak in order to use telephone, make presentations, and communicate with people in an office

environment

Ability to communicate verbally on the phone and in person
Extended hours may be needed

The estimate displayed represents the typical wage range of candidates hired. Factors that may be used to determine your actual

salary may include your specific skills, how many years of experience you have and comparison to other employees already in this

role.

Pay Transparency for hourly teammates

$23—$25 USD

Roll

Administrative Assistant Healthcare Front Office Reception

Kategori

Other

Plats

Cerritos, California, United States

Publicerad

30 juli

Sista ansökningsdag

29 augusti

Källa

Arbetsgivarens hemsida

Taggar för det här jobbet

Other

Liknande jobb

AARS SCC - Administrative Assistant - On-Call

Unknown Employer•1340 Tully Rd, San Jose, CA 95122, USA

This position is On-Call shift needs will vary. HealthRIGHT 360, a family of programs, is located across 13 different counties in California. HealthRIGHT 360 provides an array of medical and behavioral health services to some of the most marginalized populations, ranging from primary care, mental health services, detox, substance use disorder treatment in both residential and outpatient settings, and transitional services for the criminal justice population. Hours of operation are Mondays and Fridays from 9:00AM to 6:00pm; Tuesdays, Wednesdays, and Thursdays from 9:00AM to 8:00PM. The Administrative Assistant is responsible for providing clerical, technical, and administrative support to the Administrative Support Manager, Project Manager, the Director of Program Operations, and Santa Clara County staff to ensure program compliance and efficiency. The Administrative Assistant is expected to provide high quality customer service to new and returning clients. This position requires an ability to maintain strict confidentiality and handle information with excellent customer services skills, tact, and diplomacy. All Administrative Assistants are cross trained to assist with multiple programs as required by program leader. KEY RESPONSIBILITIES Administrative Responsibilities: * Provide general administrative and secretarial support, including (but not limited to) word processing, answering telephones, checking and delivering messages, distributing mail, faxing, copying, etc. * Manage and direct client traffic in the reception area, ensuring a welcoming atmosphere reflective of AARS culture. * Greet clients and visitors courteously, handle general inquiries, and provide informational resources. * Interact tactfully and professionally with youth, adults, and families of clients. * Develop, transcribe, and distribute meeting minutes, reports, and/or general information in a timely manner, as needed. * Attend and participate in meetings (internal, County, ad-hoc, etc. ) and debrief with agency or programs. * Schedule appointments using current platforms and technology, and assist with appointment reminders as designated. * Assist with appointment reminders as designated by the program. * Assist with intake scheduling and conduct intakes to new enrollments as needed. * Undertake special projects * Participate in Health & Safety assignments or act as HR360’s Health & Safety Representative. * Work closely with the Administrative Support Manager, administrative team, EHR billing team. Facility Responsibilities: * Perform office opening and closing procedures. * Maintain the neatness and organization of general office area. * Arrange and assist with meetings, staff trainings, conferences, etc., including setup, breakdown, and corporate catering. * Purchase and maintain inventory of supplies for office, custodial, kitchen, electronic equipment. * Report facility issues to Administrative Support Manager and act as point of contact for vendors and technicians. Data and Compliance Responsibilities: * Provide data entry, including (but not limited to) client data, billing, and reports using the most current platform set forth by the program (Power BI, Welligent, Avatar, Qualo, Sharepoint, etc.). * Perform Medi-CAL eligibility reviews. Create and reconcile pay sources. * Assist with record archival per program needs. * Assist with audit preparations and maintaining confidential files in both physical and electronic forms. * Support management with data reconciliation and compliance tasks. Billing Responsibilities: * Processes expenditures, including petty cash, client fees, expense forms, and reimbursements, etc. Flexibility and Coverage Responsibilities: * Ability to arrange work schedule in accordance with the program’s hours of operations, which may include evenings and weekends. * Ensure consistent front desk coverage by practicing staggered meal and rest breaks, and shift changes amongst administrative team * Adjust workload as necessary to ensure uninterrupted service delivery, including stepping in to provide support for other programs and counties during their peak demand times or staffing shortages. * May be required to work weekends during program hours of operations, as needed. QUALIFICATIONS Education, Credentials, and Experience * High school diploma, GED or equivalent required. * Bachelor’s degree in related field preferred. * Comply with California Statewide Healthcare Worker Vaccination Requirement; exemptions will be made for medical or religious reasons. * Possess a valid First Aid and CPR certification or ability to obtain within 30 days of hire. * Experience working with clients experiencing substance use issues. * Experience of volunteering or special projects related to general office work. * At least one (1) year of general office work experience preferred. * Experience working in the behavioral health field. Experience with billing and data collection preferred. Background Check and Other Requirements * Must not be on active parole or probation. Bilingual: Bilingual in the Santa Clara County threshold languages preferred.

Sista ansökan: 17 aug.Publicerad: 18 juli

Medical Receptionist - Summit Centre - Reception (RCP)

Unknown Employer•Edmonton, AB, Canada

Medical Receptionist - Summit Centre - Reception (RCP) A Medical Receptionist is the first point of contact for patients and visitors. They are responsible for managing front desk operations, which include greeting patients, scheduling appointments and addressing inquiries. Their role ensures patients feel welcomed and informed. In addition they also handle a variety of critical tasks that facilitate efficient office management. Position Type: Full-time Location: Homesite will be Summit Centre. This role will support Summit Centre and Sturgeon Medical Women's Imaging. Role and Responsibilities * Appointment Scheduling: Schedule and reschedule patient appointments, including follow-ups and consultations. * Patient Care: Greet patients and visitors in a friendly and professional manner. Manage patient check-in and walk patients to their exams and change them according to their exam. * Administrative Tasks: Answer phone calls and respond to patient inquiries. Maintain and update patient records and databases (MRIS). * Billing/Insurance: Process patient billing and payment transactions. Verify insurance information and assist with claims submissions. * Incoming/Outgoing Faxes: Including sending appointment requests, attaching requisitions to future appointments, managing consent forms for report releases, and sending outgoing faxes as requested. * Communication: Relay messages between patients and healthcare providers. Provide information regarding office policies, procedures and services. * Compliance & Confidentiality: Adhere to provincial, federal and MIC privacy and confidentiality regulations to maintain patient confidentiality. Ensure compliance with medical office policies and procedures. * Maintain a clean, organized and professional reception area and change room area. Qualifications and Education Requirements * Education:High School diploma (required), completion of diploma from an accredited Medical Office Assistant program (preferred) * Experience:Experience as a Medical Receptionist (preferred) * Skills:Ability to complete repetitive tasks in a fast paced, high-pressure environment * Excellent patient care and interpersonal skills. * Ability to work independently and as part of a healthcare team. * Attention to detail and strong organizational skills. Working Conditions & Physical Requirements * Clinic setting * Exposure to patients with various medical conditions, requiring adherence to infection protocols * May be required to support other sites * Prolonged periods of sitting Core Competencies * Attention to Detail: Maintain a high level of attention to detail while verifying and inputting information. * Effective Communication:Demonstrates clear, concise verbal and written communication, adapting to different audiences and contexts to ensure understanding. * Listening Skills:Actively listen with empathy, provide appropriate feedback and respect others' perspectives. * Teamwork & Collaborations:Works collaboratively with teams, ensuring effective communication for optimal patient outcomes. * Conflict Resolution:Identifies and resolves conflicts constructively, using de-escalation, negotiation and mediation skills to maintain positive relationships. * Problem Solving:Applies critical thinking to identify issues and develop proactive, creative solutions. * Professionalism & Ethics:Displays a professional attitude, adhering to ethical standards, and demonstrates accountability and reliability. * Confidentiality:Protects sensitive information, adhering to confidentiality agreements and data protection policies. * Integrity and Work Ethic: Upholds honesty, takes responsibility for tasks, and maintains high ethical standards. * Work Quality and Safety: Delivers high-quality, accurate work while prioritizing safety and following procedures. Posting Closes: July 16, 2026

Sista ansökan: 17 aug.Publicerad: 18 juli

London Office Coordinator

Carwow•London

OUR MISSION To become the car-changing destination of choice. By combining technology, media and deep automotive expertise, we've turned how people buy, sell, advertise and lease cars on its head. What started as a simple reviews site is now one of the largest online car-changing destinations in Europe. Last year alone we grew over 50% with nearly £3bn worth of cars bought on site, while £1.8bn of cars were listed for sale through our Sell My Car service. In 2024 we went big and acquired Autovia - creators of AutoExpress and Evo magazines - doubling our audience overnight. Together we now have one of the biggest YouTube channels in the world with almost 10m subscribers and over 1.1 billion annual views, while we sell 1.2 million print copies of our magazines and have an annual web content reach over 350million. And we’re a long way from done! WHY JOIN US? Shortlisted in the prestigious Culture 100 list of the top Growth companies to work for by Hyer; we also recently raised $52m in funding led by global venture capital firm an early backer of LinkedIn and Shopify, Bessemer Venture Partners, to accelerate our growth plans! As pioneers, we’re always driving for new territory and positive change, so our work as a group is never done. Where others see difficulty, it’s our responsibility to see possibility – building new experiences, launching new titles and listening to drivers. Being a part of Carwow Group means championing drivers and the automotive industry, acting as a disrupter and never being afraid to fail (but learning fast when we do!). Our team of 500 employees across the UK, Germany, Spain and Portugal are revolutionising car-changing and we are fast expanding our mission across every single brand and country we operate in, so jump in! THE ROLE Your job is to keep our office great and take operational ownership of our London HQ! You will be the face of the office and the go to person for all things office related. Working closely with our Global Office Manager & EA, you will independently drive the daily operations of a fast paced, hybrid workspace. You will bridge the gap between front of house excellence and vendor management to ensure a seamless workplace experience whilst creating an inspiring and enjoyable space for employees and VIP visitors alike. WHAT YOU’LL DO * Manage and maintain the Carwow reception and front of house area, ensuring it looks fresh at all times and create the best office environment for Carwow employees and visitors * Guest and new joiner management, ensure workspace readiness for all London based new starters * Main point of contact for the on site building management team including front of house, security and loading bay. Manage incoming and outgoing post, courier services, and deliveries * Manage safety and security of the office, organising staff and visitor access * Oversee and implement health and safety protocols across the London office, conducting regular floor walks to proactively log maintenance issues and mitigate hazards * Oversee calendar bookings and optimise meeting room use, ensuring rooms are presentable and tech setups are ready and functional for internal and hybrid meetings * Act as the primary onsite contact for office vendors - including cleaning, catering partners, office supplies, and waste management in order to maintain high workplace standards * Manage day to day office facilities, arranging repairs and managing contractor access permits * Autonomously track, budget, and order office provisions, stationery, and kitchen supplies to keep the HQ fully stocked for peak days * Provide ad-hoc administrative support and handle other ad-hoc duties when needed to assist the Global Office Manager on larger workplace initiatives and day to day tasks for our other offices across the UK, Porto, Madrid and Munich WHAT YOU’LL NEED * Previous experience in an Office Coordinator/Assistant, Workplace Assistant, or high end Front of House role within a fast-paced tech, media, or creative corporate environment * Exceptional multitasking skills with the ability to balance daily desk responsibilities with physical floor management * A master problem solver who enjoys taking the initiative to fix issues before they disrupt the team * Excellent communication skills to build strong relationships with local employees, cross border colleagues, and external contractors * Required to work 4 days a week, 8:30am - 5:00pm from our London Office, with flexibility around evening team events INTERVIEW PROCESS * Step one: Interview with People Team * Step two: Interview with our Global Office Manager & Executive Assistant WHAT’S IN IT FOR YOU * Competitive salary to fund that dream holiday to Bali * Matched pension contributions for a peaceful retirement * Share options - when we thrive, so do you! * Vitality Private Healthcare, for peace of mind, plus eyecare vouchers * Life Assurance for (even more) peace of mind * Monthly coaching sessions with Spill - our mental wellbeing partner * Enhanced holiday package, plus Bank Holidays * 28 days annual leave * 1 day for your wedding * 1 day off when you move house - because moving is hard enough without work! * For your third year anniversary, get 30 days of annual leave per year * For your tenth year anniversary, get 35 days of annual leave per year * Option to buy 3 extra days of holiday per year * Work from abroad for a month * Inclusive parental, partner and shared parental leave, fertility treatment and pregnancy loss policies * Bubble childcare support and discounted nanny fees for little ones * The latest tech (Macbook or Surface) to power your gif-sending talents * Up to £500/€550 home office allowance for that massage chair you’ve been talking about * Generous learning and development budget to help you master your craft * Regular social events: tech lunches, coffee with the exec sessions, lunch 8 learns, book clubs, social events/anything else you pester us for * Refer a friend, get paid. Repeat for infinite money Diversity and inclusion is an integral part of our culture. We know that diverse teams are strong teams, so we welcome those with alternative identities, backgrounds, and experiences to apply for this position. We make recruiting decisions based on experience, skills and potential, so all our applicants are treated fairly and equally.

Sista ansökan: 16 aug.Publicerad: 9 juli