Hi, I'm Marloes, Head of People & Culture at FeedbackFruits. 👋

The Amsterdam office is where FeedbackFruits comes to life. It's where new hires have their very first FeedbackFruits moment,

where teams come together naturally, and where remote colleagues from around the world land and immediately feel who we are. That

matters to me, a lot.

As we grow and bring more people into the fold, I want this space to be something people feel the moment they walk in: warm,

alive, genuinely ours. And I'm looking for someone who wants to own that, not because it's on a list, but because they genuinely

get it.

So I'm looking for an Office Manager who understands that this is, at its core, a people role. Someone who creates that atmosphere

because it's just how they show up. Who makes things run so smoothly that nobody notices, and who makes people feel so welcome

that the Amsterdam office becomes a place everyone wants to be.

What you'll do:

Own the Amsterdam office day to day: organized, welcoming, running, without anyone having to ask

Be the first face many new joiners see at FeedbackFruits. Make that moment count

Lead onboarding from the office side, set people up well and make them feel at home from day one

Plan and run events that bring the Amsterdam team together: social, cultural, celebratory

Host external guests and make sure our space reflects who we are

Keep remote teammates connected to Amsterdam, coordinate visits and make them feel genuinely part of things when they're here

Build the office handbook from scratch: write down how things work, ask why they work that way, and leave something genuinely

useful behind

Handle vendors, supplies, and logistics with enough ownership that nothing quietly falls apart

Own and manage the office budget, identifying opportunities to maximize value and cost efficiency

Lead employee circles, running the community groups that connect people across the company, keeping them energized, and making

sure they feel like something people genuinely want to be part of

What you bring:

You walk into a room and people feel it, not because you're loud, but because you're warm

You notice what needs doing and you do it, not because someone reminded you, but because leaving things unaddressed just isn't

how you operate

You're just as comfortable planning a team event as you are chasing a vendor. Neither feels beneath you

You make people feel genuinely welcome. It's not something you switch on, it's just how you operate

You're organized in a way that's invisible to others. Things just work when you're around

You're at ease building from scratch: writing things down, creating structure, improving on defaults, even without a template

to start from

A background in hospitality, events, workplace operations, or community management is a real plus, but we'll take warmth and

energy over a CV every time

32-40 hours/week, present in the office every day (especially mornings), but we can be flexible on this!

What you get:

25 paid holidays per year

A day off for your birthday

Advantageous pension scheme

3 days of volunteering leave per year

€550 Learning & Development budget per year + 3 days paid leave for learning

Travel allowance and Swapfiets subscription

Free access to our office gym

Unlimited access to mental health support via OpenUp (EU, US, and AUS)

Roll

Office Manager

Plats

Amsterdam, Nederländerna

Publicerad

6 juli

Sista ansökningsdag

30 augusti

Källa

Arbetsgivarens hemsida

Liknande jobb

Office Manager

Fairphone•Amsterdam

ABOUT FAIRPHONE Fairphone is more than just a company - we are a global leader in sustainable, modular electronics, on a mission to change the electronics industry from the inside out. Built on strong social and environmental values, we are a diverse and inclusive team from all walks of life creating market consumer electronics that make a real impact. At Fairphone, you will find a supportive and safe space where everyone can be themselves, collaborate openly, and have the freedom to learn and grow - because that’s how we innovate and drive change together! So… are you a proactive, self-motivated team player who loves taking initiative and bringing positive energy? Do you thrive in a fast-moving start-up or scale-up environment? Are you a great communicator who values collaboration and embraces different perspectives? And most importantly, do you feel a strong connection to Fairphone’s mission and values? If you're nodding along and thinking, “Yes, that’s me!”, then check out our vacancy below! Please know that we acknowledge that we are living in a time where the use of AI can bring many efficiencies and support. However, we want to know the real YOU. Please try to limit the use of AI tools to generate answers to the application; we value authenticity and encourage you to use your creativity! * Location: Amsterdam, daily presence at the office * Hours: 40 hours per week * Start: ASAP but not later than 01.10.2026 * Contract duration: The 1st 12-month employment contract with the possibility of extension to permanent * Deadline to apply: 31.07.2026 ABOUT YOUR ROLE As Office Manager at Fairphone, you are the owner of our workplace experience. You create and maintain an inspiring, functional and welcoming environment where employees can do their best work. You combine operational excellence with creativity and a proactive mindset: from organising memorable company moments and improving office spaces to ensuring facilities, safety and suppliers are managed effectively. You are the person who spots opportunities, takes initiative and turns ideas into improvements that make the Fairphone office a great place to work. In addition, you provide support and act as a backup for the Executive Assistant when needed, helping ensure smooth coordination of executive-related activities and continuity during periods of absence or high workload. Working closely with People, Finance, IT, the Executive Assistant and external partners, you ensure that the office runs smoothly while continuously improving the workplace experience. KEY RESPONSIBILITIES & OBJECTIVES Your Key Responsibilities Workplace Experience & Office Operations * Take ownership of the daily office experience and ensure the workplace is welcoming, functional and inspiring. * Act as the main point of contact for employees regarding workplace needs and improvements. * Proactively identify issues and opportunities within the office and drive solutions. * Manage office facilities, shared spaces, furniture, meeting rooms and workplace services. * Coordinate maintenance requests and follow up with suppliers and building management. * Ensure the office environment continuously evolves with the needs of Fairphone employees. Office Projects, Renovations & Improvements * Lead and support workplace improvement projects, including renovations, office upgrades and space optimisation. * Coordinate projects such as office layout changes, furniture updates, murals, workplace installations and sustainability initiatives. * Work with internal stakeholders and external suppliers to define requirements, timelines and budgets. * Manage communication around office changes and ensure smooth implementation. * Research new solutions that improve employee experience, sustainability and efficiency. Events & Employee Engagement * Own the planning and execution of workplace events and company gatherings. * Organise quarterly Q Meeting borrels, Winter Borrel and other office celebrations. * Coordinate logistics including suppliers, catering, spaces, communication and event setup. * Support onboarding experiences through welcome breakfasts, office tours and other new joiner activities. * Prepare onboarding gifts, office access, keys and workplace essentials. * Support farewell moments and ensure employees leave with a positive final experience. Executive Assistant Support & Leadership Team Coordination * Act as a backup for the Executive Assistant during absence, holidays or busy periods. * Provide support with scheduling, meeting coordination and administrative follow-up when required. * Assist with preparation and logistics for leadership meetings, visits and company moments. * Support executive visitors and ensure a professional and welcoming experience. * Maintain confidentiality and professionalism when handling sensitive information. * Collaborate closely with the Executive Assistant to ensure smooth coverage and effective ways of working. Health, Safety & Workplace Compliance * Act as the workplace Health & Safety coordinator. * Organise annual BHV training and ensure emergency procedures are maintained. * Maintain first aid supplies and workplace safety equipment. * Keep risk assessments and workplace safety documentation up to date. * Promote a safe and healthy working environment. Supplier & Vendor Management * Manage relationships with office suppliers, maintenance partners and service providers. * Coordinate external contractors and ensure quality delivery. * Monitor supplier performance and proactively address issues. * Manage workplace-related purchases and improvements. Office Administration & Coordination * Maintain key workplace records, including access, lockers and office assets. * Manage office supplies, onboarding materials and workplace inventory. * Coordinate incoming deliveries and ensure they reach the right teams. * Maintain operational documentation and processes. * Support Finance, People and other teams with workplace-related requests. Key Objectives * Create an inspiring and engaging workplace that reflects Fairphone’s culture and values. * Deliver an excellent employee experience from onboarding to everyday office life. * Proactively identify opportunities to improve office facilities, processes and employee satisfaction. * Coordinate office projects, renovations and workplace improvements from idea to completion. * Create memorable moments through events, gatherings and community activities. * Maintain a safe, sustainable and well-functioning workplace. * Ensure continuity of executive support by providing backup assistance to the Executive Assistant when required. * Build strong partnerships with suppliers, vendors and internal stakeholders. CORE ACTIVITIES * Walk through the office and proactively identify improvements or issues. * Ensure meeting rooms, kitchens and shared spaces are ready and welcoming. * Support employees with workplace questions and requests. * Coordinate suppliers, maintenance activities and ongoing office projects. * Welcome visitors and support office experiences. * Monitor office supplies, facilities and workplace needs. * Follow up on improvement projects and renovation activities. * Coordinate onboarding and employee experience activities. * Check post and deliveries where needed. * Communicate workplace updates and upcoming activities to employees. YOUR SKILLS & EXPERIENCE Experience * Experience in Office Management, Workplace Experience, Facilities Management, Hospitality, Event Management or a similar role. * Experience managing office projects, renovations or workplace improvements. * Experience organising events, gatherings or employee engagement activities. * Experience managing suppliers, contractors and external partners. * Experience working in a dynamic, growing organisation is a plus. Skills * Strong project management and organisational skills. * Proactive, hands-on and solution-oriented mindset. * Ability to turn ideas into action and independently drive initiatives. * Creative approach to workplace experience and events. * Excellent communication and stakeholder management skills. Fluent English. Dutch is a plus. * Strong attention to detail while keeping the bigger picture in mind. * Comfortable managing multiple projects and priorities at the same time. * Ability to build positive relationships with employees, suppliers and partners. * Passion for creating spaces where people feel connected and supported. Mindset * You naturally take ownership and look for ways to improve things. * You enjoy bringing people together and creating memorable experiences. * You balance creativity with operational discipline. * You are comfortable being both strategic and hands-on. * You are excited by the opportunity to shape Fairphone’s workplace culture. WHAT FAIRPHONE CAN OFFER YOU? * The opportunity to create an impact on the electronics industry around the world. * A diverse work environment full of international, passionate, warm-hearted team members. * 25 paid holidays per year (based on a full-time contract) next to the other public holidays in the Netherlands. You’ll also get a day off on your birthday! Additionally, the longer you stay, the more holidays you get! * Daily, healthy lunch, organic FairChain coffee, and many more tasty things. * You will join Fairphone’s collective pension scheme, and we will contribute to building your pension. * You will receive a MacBook, Fairbuds, and a Fairphone as working devices. * Public transport allowance – we fully cover your 2nd-class commute from your home to the office * Bike allowance – We support you with a bike purchase of up to €300, and you’ll also have a yearly repair budget of up to €100! We also cover 23 cents per km for your biking distance from home to the office (or train station) and back! * Grow with us! We encourage you to develop at Fairphone. In addition to €500 for L&D, we’ll support your career goals with coaching (Inuka), workshops, or courses that you can join with your development budget. You will get access to Udemy with unlimited courses and trainings. * Kitchen with beautiful views to the IJ waterfront. * There’s a gym in the building where you can build healthy habits, stay active and have fun with your colleagues, as well as a subscription to our mental & physical well-being services (Inuka & Urban Sports)

Sista ansökan: 21 aug.Publicerad: 22 juli

Office Manager Internship Amsterdam

Bynder•Amsterdam

At Bynder, we don’t just store creative assets; we enable brands to deliver exceptional content experiences that drive business impact. In an era of exploding content volume and complexity, the world’s most iconic brands, including Spotify, Campari, and Lacoste, trust Bynder as their single source of truth for creative content. Our industry-leading DAM platform serves as the strategic engine for brand governance and control. We are leading the shift from management to AI-powered content orchestration. By integrating human-led, customizable AI Agents directly into our enterprise-grade infrastructure, we enable brands to augment their workforce and intelligently automate high-effort workflows without sacrificing brand integrity. We turn creative content into intelligent assets that accelerate personalization and drive measurable business outcomes. Ready to grow your career by helping the world’s leading brands deliver exceptional content experiences? Join our global team of 600+ ‘Byndies’ and help 4,000+ organizations work smarter with their content. Explore this opportunity and apply now to join our team. About the Role: Are you ready to dive into a dynamic role that offers hands-on experience in a global tech company? Bynder is seeking an enthusiastic Office Manager Intern to elevate our Amsterdam Workplace Experience. This internship is a fantastic opportunity to gain practical skills and make a meaningful impact, all while learning the ins and outs of office management in a fast-paced, global organization. At Bynder, the Workplace team plays a vital role in driving the culture of the company, leading with our core values of #bynderlove, unity, innovation, growth and accountability, and is respected as a key contributor to the employee experience! As an Office Management Intern at Bynder, you’ll get hands-on experience learning from our Amsterdam Office Management team and play an important role in keeping our Amsterdam workplace running smoothly. This is a unique opportunity to build foundational skills in office operations while contributing to the employee experience every day. During your internship, you’ll: * Assist in Office Operations – Help with day-to-day office management tasks, including supplies, equipment, and workspace organization, gaining insight into what it takes to run a thriving workplace. * Support Event & Program Management – Learn how to plan and execute internal events, social programs, and team activities that foster collaboration and culture. * Collaborate Across Teams – Work with colleagues across departments and locations, understanding how to support both in-office and remote employees effectively. * Learn Supplier & Vendor Management – Gain exposure to managing office vendors, from ordering supplies to coordinating services, while keeping projects on track. * Develop Multi-Tasking & Prioritization Skills – Experience juggling multiple projects and responsibilities, while learning efficient workflows and hands-on problem solving. * Enhance Workplace Culture – Observe how the Office Manager contributes to Bynder’s culture and employee experience, and help bring it to life through small but meaningful initiatives. By the end of your internship, you’ll have practical experience in office administration, employee experience, and cross-functional collaboration, making you well-prepared for future roles in operations, HR, or workplace management. Skills & Competencies * You're available for a 6 months full-time internship starting from August 2026 * You need to be enrolled in a Dutch university throughout the whole duration of the internship. * You need to be based in The Netherlands already. * Proficient communication skills in English. * You bring warmth, thoughtfulness, and a genuine desire to make others feel supported - you understand that small details can make a big impact on someone’s day. * You’re naturally organized and enjoy bringing structure to moving parts, from managing supplies to helping coordinate events or keeping the workspace running smoothly. * You notice what needs to be done before being asked, and you’re resourceful in finding solutions that make our office more efficient and enjoyable. * You’re comfortable communicating across teams, asking questions, and sharing updates. You enjoy being the go-to person. * You thrive in a fast-paced environment and are eager to learn how workplace operations, culture, and experience come together. * You’re comfortable with digital tools (Google Workspace, Slack, Jira, etc.) and open to learning new systems that help the team stay organized and connected. Nice to haves: * Some experience in an office or hospitality environment - you understand what it takes to create a welcoming, well-run space. * Experience in an international or multicultural setting, and an appreciation for working with people from diverse backgrounds. Why you'll love Bynder! At Bynder, innovation is in our DNA. We've worked hard to build an environment that promotes creative thinking and self-initiative within a culture of fun. It’s common to find colleagues hanging out after work - if you believe in "be nice, work hard, have fun", you'll have an office full of friends. What we offer: * Work experience on a global level * Paid internship * The chance to be part of a young and ambitious team * On-the-job training * Personal development * A broad scope of responsibilities * Free lunch available every day Our commitment: Bynder Love is the principle that guides the way we grow our teams, support our employees, and celebrate our differences. At Bynder we strive to create a culture that embraces every Byndie because differences in background, experience, and perspective make Bynder even better. At Bynder a diverse, inclusive, and equitable workplace is one where all employees, whatever their ethnicity, color, sex, age, religion, disability, sexual orientation, gender identity, national origin, or physical and mental ability are valued and respected. Our commitment is for all Byndies to have the freedom to be their true authentic selves. Just as we are never finished innovating, Bynder’s commitment to being An Even Better Bynder is a constant, evolving commitment that includes education, listening, and action.

Sista ansökan: 16 aug.Publicerad: 5 juni

AIGoRust

HR Manager & Talent Acquisition Lead

Shoparize•Amsterdam

COMPANY Shoparize builds performance-driven comparison shopping technology across 21 European markets. Our platform processes millions of product matches connecting shoppers with the best offers and giving retailers the tools to compete at scale. We're not a startup finding product-market fit — we have it. We're a scale-up executing on a clear path to a solid FTE-plan by 2027. We offer real ownership early, a flat structure with direct access to decision-makers, and work that is commercially consequential. DESCRIPTION We're hiring an HR Manager & TA Lead to own the people function end-to-end — HR, recruitment, employer brand, and office management — inside our CFO branch. No one micromanaging the function. You set the priorities, run the processes, and deliver. Office management currently sits without a dedicated owner. In the near term you carry it. As we scale toward target structure, a dedicated Office Manager is planned — until then, this is part of the job. ROLE What you’ll own. Talent Acquisition * Full-cycle recruitment: scoping, sourcing, process, offer, onboarding * Proactive outbound via LinkedIn; external agencies for hard-to-fill or specialist roles * Manage agency relationships: briefing, quality control, fee structure, performance * Manage EOR provider relationships for employees engaged outside the Netherlands * Target: time-to-hire under 45 days — track it and manage to it Employer Brand * Own Shoparize's careers presence: LinkedIn, careers page, how we show up to candidates * Position us as a destination for commercially-minded people who want real ownership in a scaling European tech business * Define and maintain a high-quality, consistent candidate experience from first contact to offer HR Operations & Compliance * Full employee lifecycle: contracts, onboarding, changes, offboarding — compliant and clean * Dutch employment law and GDPR/AVG for people data * Payroll inputs with Finance including cross-border and EOR complexity * HR casework: sound judgement, documented outcomes HR Strategy * Advise CFO and leadership on compensation, workforce planning, org design * Meaningful HR metrics: retention, headcount cost, time-to-hire, engagement * Build the business case for a second HR hire as we scale toward a stable employee base Office Management * Day-to-day running of the Amsterdam office: facilities, supplies, vendors, access * Onboarding logistics: workspace setup, equipment, tools for new joiners * Team events and offsites — logistically owned, not delegated. What we expect. The stakeholder environment is senior, direct, and occasionally challenging. You hold your ground — on process, on compliance, on what is and isn't the right call — with confidence and without drama. * Autonomous by default: you decide what needs doing and do it * Backbone when it counts: HR exists to make the business better, not to rubber-stamp leadership * Lean mindset: external specialists for legal/tax complexity — not empire-building * Direct: no jargon, no preamble, difficult messages delivered professionally * Commercially aware: people decisions connect to the P&L --- Your profile. * 5+ years HR with genuine ownership of both operations and recruitment * Solid, practical knowledge of Dutch employment law * Proven direct sourcing track record (LinkedIn Recruiter) * Experience managing external agency and EOR provider relationships * Composure and confidence in senior stakeholder environments * Strong Dutch and English — both required * Scale-up background preferred (20–100 employees) * Multi-country EU employment experience a strong plus --- * Competitive base + performance bonus * Real ownership of a function that matters, with a clear path to building a small team * 25 days annual leave · ClassPass · travel reimbursement · company laptop * Hybrid: Amsterdam HQ with flexibility --- Apply via LinkedIn or reach out directly.

Sista ansökan: 16 aug.Publicerad: 17 juli